Job Description

EMPLOYMENT OPPORTUNITY

ADMINISTRATIVE ASSISTANT MEDWAY

POSITION TITLE

Administrative Assistant - Term

DEPARTMENT

Administration

SALARY

$ 18.00 - $19.00 per hour

TERM

Term/Full-Time/36 Hours Per Week/October 2025 to December 2026

LOCATION

Administrative Office - Medway


5163 Highway #210 Greenfield NS B0T 1E0

ESTIMATED START DATE

February 2025

POSITION OVERVIEW AND OBJECTIVE

WFN is currently recruiting for a Term Administrative Assistant for the Medway Office, reporting to the Executive


Director/Band Manager, responsible for supporting the overall functionality of the Medway Office, providing a


welcoming environment for employees, WFN members and families and the general public.

ESSENTIAL FUNCTIONS AND DUTIES

o Answer and field incoming calls, emails and fax messages, and address general inquiries


Address scheduled and walk-in WFN members, visitors and general public Maintain a monthly and or weekly schedule (calendar board) of all Medway Office employees Assist with community events, including Seniors Group, youth trips and activities for Queens County members and families


Distribute, lobsters, and scallops for local WFN members, as required throughout the year Maintain accurate and current filing system of all correspondence Maintain office accounting, including writing cheques, balancing and reconciling monthly statements Review and reconcile, on a monthly basis, local supply vendor invoices and statement for the WFN account and provide to WFN Finance for processing


Pick up and deliver mail, open and date stamp all general correspondence Keep the bulletin board up-to-date posting relevant material Distribute via mail, email, social media Facebook page, or newsletters, notices to WFN members Ensure that lights, equipment, etc. are turned on/off upon arrival or before leaving the office each night, & lock the door


Maintain a schedule for VON appointments and client call reminders Coordinate water testing for Medway Reserve residents as per Health Canada guidelines Adhere to all Wasoqopa'q First Nation (WFN) Policies, Procedures and necessary procedures, as required Working in a team environment, there may be other duties, training and activities related to the position, as required

QUALIFICATIONS

o Previous administrative experience and or working in an office setting


Knowledge and experience working in a Mi'kmaw community is considered an asset Valid Driver's License and access to a reliable vehicle are required Criminal record and vulnerable sector check are required upon hiring Demonstrated computer skills, e.g., Word, Excel, etc. Good interpersonal, organizational, written and verbal communication skills

DEADLINE TO APPLY JANUARY 27, 2026

Submit Cover Letter and Resume to resumes@acadiaband.ca Please quote ADMINMEDWAY# on your cover


letter and indicate your salary expectations for this position.
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