Job Description

Suncreek Village

located in beautiful Surrey, BC is a complex care home with a capacity for 120 residents within 7 unique households. Suncreek Village provides a safe home for seniors who can no longer live independently, whether due to physical or cognitive issues.

JOB SUMMARY

:

In accordance with the established vision and values of the organization, reporting to the Site Administrator, the Administrative Assistant's duties are performed in accordance with established policies and procedures and in a manner which respects the uniqueness, dignity, and cultural diversity of everyone.

This position requires a high level of confidentiality and discretion.

TYPICAL DUTIES AND RESPONSIBILITIES:

1. Performs administrative duties such as screening incoming materials, prioritizing items for the attention of the management team, responding to inquiries by drafting correspondence or referring to the appropriate department.

2. Prepare a variety of documents such as correspondence, memos, reports, or meeting minutes for the site including confidential Leadership meetings.

3. Attend and assist in confidential employee disciplinary meetings and discussions.

4. Assist in Scheduling for coverage and support as needed.

5. Utilizing Fraser Health Authority Strata Health Pathway software resident profiles, prepares admission documents.

6. Arranges and dismantles confidential Resident Records, including financial documentation. As required, remove confidential documentation from active Resident Records.

7. Files current and discharged resident records.

8. Generates accounts receivable information for Long Term Care.

9. Manages the Residents' Trust Accounts.

10. Generates occupancy statistics for Long Term Care.

11. Orders and maintains nursing supply inventories.

12. Schedules appointments and meetings and determines urgency of requests in order to respond to scheduling requirements.

13. Maintains professional relationships and communication with team members, significant others, internal and external partners and agencies, contracted service providers, etc.

14. Prepares and sends invoices to the Vancouver Office by ensuring the invoices are authorized and organized by vendor and makes the appropriate courier arrangements

15. Ensures that resident rights are maintained and respected which includes confidentiality.

16. Assist the Site Administrator as needed on a confidential level.

17. Assist HR Manager and HR Lead with recruitment, onboarding, and orientation.

18. Assist HR Manager with confidential Termination related documentation.

19. Other related duties as needed

QUALIFICATIONS:

Education, Training and Experience:

Knowledge of a variety of software programs such as but not limited to Outlook, Word, Excel, PowerPoint.

Experience with Point Click Care software an asset

Familiar with accounting principles

Grade 12 diploma

Medical Office Assistant/Unit Clerk Certificate preferred

Three years of office experience, preferably in a long-term/health care environment

Must successfully pass the prescribed criminal records check for the vulnerable sector

Skills and Abilities:

Patience, kindness, and compassion Ability to communicate effectively in English both verbally and in writing Ability to work effectively with others Ability to prioritise a high volume of tasks and organize workload Knowledge of office management methods, practices and techniques Knowledge of accounting principles Knowledge of filing systems (electronic and paper) Knowledge of the legal aspects of documentation Knowledge of medical terminology Skills to operate/manage related office equipment such as computers, fax machines, photocopiers, telephone systems, etc. Physical ability to carry out the duties of the position
Job Type: Full-time

Pay: $30.54 per hour

Expected hours: 37.5 per week

Benefits:

Dental care Employee assistance program Extended health care On-site parking Paid time off RRSP match Vision care
Work Location: In person