Job Description

Job Title: Administrative Assistant

Location: 8166 128 St #110, Surrey, BC V3W 1R1

Job Type: Full-Time

Institution: Heritage Community College

About Us:

Heritage Community College is a dynamic, private liberal arts institution dedicated to providing an enriching educational experience. We foster a supportive environment for both students and staff, emphasizing personal growth, academic excellence, and community engagement. We are seeking a detail-oriented and motivated Administrative Assistant to join our team and help ensure the smooth operation of our office.

Position Summary:

The Administrative Assistant will provide comprehensive administrative support to the department, ensuring the efficient and effective operation of day-to-day activities. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment.

Key Responsibilities:

Answer and direct phone calls, emails, and inquiries in a professional and timely manner.

Manage scheduling for meetings, appointments, and events.

Organize and maintain physical and electronic files, ensuring all documents are accurate, up-to-date, and easily accessible.

Prepare reports, correspondence, and other documents as required by faculty, staff, or administration.

Assist with the coordination of special projects and events, including student orientations, workshops, and conferences.

Manage office supplies inventory and place orders as needed.

Support faculty and staff with travel arrangements, including booking transportation and accommodations.

Perform general office duties, including photocopying, faxing, and filing.

Assist in the creation and management of departmental budgets and maintain financial records.

Provide excellent customer service to students, faculty, staff, and visitors.

Qualifications:

Bachelor's degree in a related field (preferred).

2+ years of administrative support experience, preferably in a higher education setting.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other office software.

Excellent verbal and written communication skills.

Strong organizational skills with the ability to prioritize and manage multiple tasks.

Ability to maintain confidentiality and handle sensitive information with discretion.

Demonstrated ability to work independently as well as part of a team.

Strong interpersonal skills and the ability to work with diverse groups of students, faculty, and staff.

Experience with basic accounting or budgeting is a plus.

How to Apply:

Interested candidates should submit their resume and a brief cover letter outlining their relevant experience and interest in the role to heritageccbc@gmail.com

Job Types: Full-time, Permanent

Pay: $35,000.00-$40,000.00 per year

Application Deadline: 23rd September 2025
Start Date: "Immediate Joiners Preferred"
Job Type: Full-time
Work Location: In person

All qualified candidates are encouraged to apply; however, candidates who are permanent residents/ Citizens or on Work permit will be given priority

Help students take the next step in their careers--join Heritage Community College and be part of an inspiring educational journey!

Job Type: Full-time

Pay: $35,000.00-$40,000.00 per year

Work Location: In person