Job Description

JOIN US IN MAKING EXCELLENT CARE PERSONAL!
At Georgian Bay General Hospital (GBGH), our commitment to making excellent care personal sets us part. Our team is committed to ensuring that we have top talent to provide and deliver on our strategic objectives and ensure that our leadership team is supported in meeting their objectives.We are seeking a highly motivated and organized individual to join our GBGH Crew as an Administrative Assistant for the Support Services Team. This role presents a dynamic opportunity to provide crucial support across various hospital operations, including coordinating meetings, managing schedules, and facilitating effective communication. If you are a driven and talented administrative professional eager to make a meaningful impact in the healthcare sector, we invite you to join our team at GBGH. This position will report to the Director of Finance and support leaders in Environmental Services, Facilities, Finance, Food Services, Health Records, Registration, Switchboard, and Security. You will be joining an Administrative Professional Team of two Administrative Assistants and three Executive Assistants.KEY ACCOUNTABILITIES & RESPONSIBILITIES
Your key responsibilities will include, but are not limited to:

• Coordinating meetings, including the generation and distribution of meeting minutes.
• Providing project management assistance to leaders and contributing to the development of memorandums and incident management.
• Coding of invoices within our invoice automation system.
• Submitting of purchase order requisitions.
• Offering clerical support for policies & procedures, distributing correspondence, and assisting in departmental meetings.
• Acting as a primary point of contact for internal and external stakeholders, overseeing travel arrangements, and coordinating educational events.
• Supporting the management team with all administrative requests.
• Assisting in the development and implementation of department-specific yearly goals/objectives and formalizing in a workplan with follow up on action items.
• Preparing presentations and various correspondence.
• Undertaking additional duties as needed to support the team.

QUALIFICATIONS & EXPERIENCE
We are seeking a candidate who demonstrates excellence in administrative support, possessing the following attributes:

• A college diploma in Office Administration, Business, or a related field, providing a solid foundation for success or significant demonstrated experience.
• Demonstrated proficiency in using Windows and MS Office applications, showcasing advanced technological abilities.
• A proven track record of two to three years in administrative roles, with a preference for experience within either the healthcare sector or a similarly complex work environment.
• Meticulous attention to detail, a strong ability to prioritize and an ability to balance different needs and styles of various leaders.
• A commitment to upholding confidentiality and handling sensitive information with the utmost discretion and professionalism.
• Excellent communication skills to collaborate amongst the administrative professional team, leadership, and external stakeholders. Effective email management and use is required.
• A deep alignment with the values and purpose of GBGH, demonstrating a dedication to fostering a culture of excellence.
• Experience in committee management, adeptly facilitating meetings and creating effective agendas.
• A track record of excellent work performance and attendance, reflecting a strong commitment to professional excellence.
• Fluency in French, even at a partial level, is viewed as a valuable asset in this role, enhancing the candidate\'s ability to engage with our diverse community and stakeholders.

HEALTH, SAFETY & WELLNESS
Join us in a culture where your well-being is a top priority. Health and safety are of utmost importance at GBGH. We are dedicated to providing a safe workplace and encourage active participation from all team members.Primary hours of work are Monday through Friday 0800 to 1600hrs. At GBGH, we prioritize work-life balance, valuing our employees\' well-being. Where possible can provide flexibility in working hours to accommodate a variety of schedules and support individual life commitments. Opportunities to explore hybrid options may be explored after three months of employment.BENEFITS & PERKS
When you choose to be a part of GBGH, you are choosing a workplace that prioritizes your growth and well-being. We invest in your professional development, fostering an environment that values continuous learning and growth, ensuring your career thrives.

• Hourly rate of pay $35.05 to $37.20, plus a generous vacation allotment
• Personal Spending Account of $500 annually.
• There will be a comprehensive and competitive benefit plan, including but not limited to extended health and dental coverage, life, paid sick days, short -term disability income protection plans.
• Healthcare of Ontario Pension Plan (HOOPP), one of Canada\'s largest defined benefit pension plans.
• Education Fund Opportunities, Career Development and Education Sessions.
• The successful applicant will be compensated for their time in the interview process (up to 1 hour).

THE HOSPITAL
Discover a rewarding career at GBGH, a dynamic 113-bed facility nestled in the heart of Midland, Ontario. Our dedicated team serves a diverse catchment area, including Midland, Penetanguishene, Township of Tiny, Township of Tay, Christian Island, Georgian Bay Township, and Springwater Township. With a population base of 55,000, surging to over 150,000 during the peak season, GBGH stands as a healthcare cornerstone for our vibrant community.With an annual budget of approximately $80 million, a robust staff of 800 professionals, and a network of over 100 active professional staff alongside 70 regional affiliates and consulting physicians, GBGH is a vital healthcare hub. Our services span acute care, rehabilitation, complex continuing care, and Level 3 intensive care unit, with exciting plans on the horizon. We are in the early stages of expanding our capabilities, including a 2,500 sq ft expansion to our diagnostic imaging department to add MRI services for our community, a 50,000 sq ft expansion off our emergency department to offer 24 inpatient mental health beds and planning for a new state-of-the-art hospital facility. Explore the latest developments and initiatives at GBGH by visiting our website: [Link available when viewing the job].HOW TO APPLY
If you are ready to embark on a remarkable career journey with GBGH, apply now. Join us in making excellent care personal and be part of a team that is shaping the future of healthcare in our community. Please submit your application through GBGH Career Opportunities page, by June 27, 2024, at 0900hrs EST. Refer to Posting Number 24-115.We thank all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted. Selection will be based on the skill, ability, experience, and qualifications. The Hospital reserves the right to conduct a formal interview or other applicable testing where required.GBGH is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (\'AODA\'). If you require accommodation for disability during any stage of the recruitment process, please advise the Human Resources Department. We encourage all qualified individuals to apply including visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2s+ persons, and anyone else who will contribute to a diverse workplace.

Georgian Bay General Hospital