Job Description

Department: Support Services - Shoreham Village

Responsible to: Manager, Support Services

Effective Date: Immediately

Hours of Work: 80 hours biweekly (8 hour shifts)

Pleaese note: Possible occasional holiday Monday to help cover data entry for payroll

Position Qualifications:

Community College Diploma; Business Administration One to two years of relevant work experience Knowledge of Microsoft Office required

Position Summary:

Provides administrative support to the Shoreham Support Services team and other care team staff.

Performance:

Must demonstrate mental, emotional and physical ability to carry out duties and responsibilities of the position Must demonstrate empathy, respect and interest in providing quality care and service to residents. Must demonstrate good organizational skills and the ability to prioritize work responsibilities. Must demonstrate skills in both written and verbal communication Must be regular in attendance, and report to work on time Must always be well groomed and must maintain a high standard of sanitation in work area. Must always adhere to maintaining safety in the workplace Must demonstrate knowledge of WHMIS and comply with WHMIS legislation Must be able to work as a team player, working cooperatively with all staff members Must attend in-service programs while on duty when deemed appropriate with all staff members. Must maintain confidentiality in all matters related to Shoreham Employees must work in accordance to Occupational Health & Safety

Responsibilities:

Provides support to Food & Nutrition and Infrastructure areas Provides relief support to the LTC Administrative Assistant in their absence. Minutes - Staff meetings Filing (Resident, staff, accounting) Mail collection and distribution Prepare orientation packages for new hires Answering phones, and assisting residents, staff, and public with general inquiries Supports the admission process Maintains databases and creates reports Schedules and organizes appointments Maintains electronic charts in accordance with PHIA Guidelines and ensures paper document filling follows established process Assists with applicant reference checks and onboarding paperwork Prepares supply order and maintains inventory Prepares attendance letters Supports projects and new initiatives (software/system implementation) Avanti Super user Other assigned duties

Salary:

As per the Shoreham scale

Applications:

Completed internal application forms must be submitted online through the Northwood Hub. A current resume is required when applying for this position.

Job Types: Full-time, Permanent

Expected hours: 40 per week

Language:

English (preferred)
Work Location: In person