Job Description

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This role is essential in maintaining efficient workflow, providing excellent customer service, and ensuring smooth administrative functions. The ideal candidate will have strong computer skills, experience with office management, and the ability to handle multiple tasks in a fast-paced environment. Experience with or understanding a Person Friday role is a plus. This role offers an opportunity to contribute to a professional team while developing your administrative and business expertise which may open the door to future internal positions within the organization.

Duties May Include:

Manage desk responsibilities, including answering multi-line phone systems with professional phone etiquette Perform data entry, filing, and document proofreading to ensure accuracy and organization Utilize Microsoft Office and Google Workspace for creating reports, correspondence, and scheduling Handle customer support inquiries via phone and email, providing exceptional service and support Maintain appointment schedules and coordinate meetings efficiently Perform supportive office tasks which may include outside of office errands and presentation support. Assist with organization & production of virtual and live presentations Support executive level with various projects to ensure timelines and results are met Assist with tasks using QuickBooks, Google Suite or similar software Support clerical functions such as copying, scanning, and organizing documents Manage incoming and outgoing mail and deliveries Assist with data research and compilation

Beneficial Experience

Previous office experience Previous enrolment in Business Courses, Drama Courses, Media Courses Proficiency in Microsoft Office Suite and or Google Workspace applications Experience with QuickBooks or other bookkeeping software is desirable Strong typing skills with attention to detail for data entry and proofreading tasks Social Media, presentation, production and engagement experience Demonstrated organizational skills with the ability to prioritize tasks effectively Excellent customer service skills with professional phone etiquette Familiarity with multi-line phone systems and front desk procedures Clerical experience including filing, document management, and general administrative duties Prior experience in offices is a plus but not mandatory
This role is vital in ensuring our office runs smoothly while providing exceptional support to clients and team members alike. We value proactive professionals who thrive in dynamic environments and are committed to delivering high-quality administrative assistance.

Job Types: Part-time, Casual

Pay: $20.00-$30.00 per hour

Expected hours: 8 - 40 per week

Benefits:

Flexible schedule
Education:

Secondary School (preferred)
Work Location: Hybrid remote in Stratford, ON N5A 6Z3