Job Description

Duree de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 75 hours bi-weekly Education: Experience:

Education

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College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience

Work site environment

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Corrections

Work setting

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Social service or charity agency

Tasks

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Arrange and co-ordinate seminars, conferences, etc. Motivate staff Open and distribute mail and other materials Train staff Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Maintain and manage digital database Administrative and office activities Perform basic bookkeeping tasks Prepare invoices and bank deposits Screen, recruit and train volunteers and support staff

Supervision

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16-20 people

Certificates, licences, memberships, and courses

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First Aid Certificate

Computer and technology knowledge

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Google Docs Microsoft Publisher MS Excel MS PowerPoint MS Windows MS Word Electronic scheduler Database software Accounting software MS Office Electronic mail

Technical terminology

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Legal Financial

Area of work experience

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Purchasing, procurement and contracts

Area of specialization

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Correspondence Reports and records Contracts Statistics Financial statements Invoices Charts, tables, graphs and diagrams

Security and safety

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Basic security clearance Enhanced reliability security clearance Criminal record check Vulnerable sector check

Work conditions and physical capabilities

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Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Work with minimal supervision

Personal suitability

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Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner

Screening questions

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Are you available for shift or on-call work? Are you available for the advertised start date? Are you currently legally able to work in Canada? Do you have previous experience in this field of employment? Do you have the above-indicated required certifications? What is the highest level of study you have completed?

Experience

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1 year to less than 2 years

Health benefits

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Dental plan Disability benefits Health care plan Paramedical services coverage Vision care benefits

Financial benefits

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As per collective agreement Group insurance benefits Life insurance Mileage paid Registered Retirement Savings Plan (RRSP)

Other benefits

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Free parking available Learning/training paid by employer Travel insurance * Wellness program