Job Description

We are seeking a detail-oriented and highly organized Administrative Assistant to join our team.

Job Summary

Assemble financial statements, corporate and personal tax returns, other tax filings Draft, proof, and assemble letters, proposals, forms, and other documents Send out client packages on behalf of Partners File forms and correspondence with CRA Download files from client portal Follow up on documents to be returned by clients Maintain client management database and various tracking sheets Front desk tasks including greet visitors, handle inquiries, take payments, answer and direct phone calls, schedule appointments, meeting room setup, maintain petty cash, arrange couriers Office errands including daily post office run, deliver documents to lawyers as required Order supplies including stationery, office groceries, staff lunches Collaborate with team members to ensure effective communication and workflow within the office Provide back-up and cover for other team members Provide miscellaneous support to Office Manager and Partners Miscellaneous copying, scanning, archiving documents Other duties as required

Requirements

Completion of a Business or Office Administration program is preferable Minimum of two years experience working in an administrative role, previous experience in an accounting firm is an advantage Ability to work independently and as part of a team Ability to multi-task and meet multiple and/or unexpected deadlines Highly organized, professional, confident and detail-oriented Excellent verbal and written communication skills Proficiency in Microsoft Office Word, Excel, Outlook
Hours of work are Monday to Friday, 8:30 a.m. to 5:00 p.m. Additional hours are required during March and April, including Saturdays.

Please note: Only candidates selected for an interview will be contacted. Thank you.

Job Type: Full-time

Pay: $24.00-$25.00 per hour

Benefits:

Dental care Extended health care Life insurance
Work Location: In person