Job Description

We are currently seeking a detail-oriented and dependable Administrative Assistant to join our administrative team. This role will play a critical part in ensuring the smooth operation of our executive office and assisting with various administrative tasks. Previous experience in sales, retail and real estate is required.

Responsibilities and Duties:

General Administrative Support

Coordinate with other members of the executive team to ensure timely completion of tasks and follow-up on action items.

Assist with organizing and coordinating company events, and meetings.

Serve as a liaison between the CEO and internal/external clients, providing excellent customer service and representing the company professionally.

Perform general administrative duties such as filing, photocopying, and ordering office supplies.

Real Estate Management

Prepare and edit correspondence, presentations, and other documents on behalf of the CEO.

Assist with research and data analysis for special projects and initiatives.

Maintain confidentiality and discretion when handling sensitive information and communications.

Handle inquiries on property listings and communicate with potential tenants, including scheduling, and completing viewings.

Be the first point of contact for current tenants, handling all requests.

Coordination of all contractors, maintenance, builder, or utility work on all properties when needed.

Complete new tenant and end of lease walkthroughs.

Prepare and complete rental agreements for new property leases.

Marketing Support

Assist the marketing specialist with photography, editing, and posting of photos.

Assist with social media management for internal operations and clients.

Qualifications:

Previous experience as an executive assistant or administrative assistant is preferred.

Previous experience in real estate or property management an asset.

Experience working in a fast-paced environment supporting senior executives is an advantage.

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office software applications.

Exceptional organizational skills and attention to detail.

Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.

Ability to prioritize tasks and manage time efficiently in a dynamic work environment.

High school diploma or equivalent; additional education or training in office administration is an asset.

Previous experience with social media marketing an asset.

Benefits:

Competitive salary based on experience and qualifications.

Opportunities for professional growth and advancement within the company.

Positive and collaborative work environment with a supportive team culture.

Health insurance and other benefits package.

If you are a motivated and reliable individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your relevant experience and qualifications. We look forward to welcoming you to the team!

Job Type: Part-time

Pay: $18.00-$20.00 per hour

Work Location: In person