Job Description

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Job Details
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Administrative Assistant - (997473.7)
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Organizational Unit
University of Victoria -> Research Centres -> Ctr for Studies in Religion and Soc
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
25 November 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
0.87
Salary Grade
$4,017.00 - $4,138.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
Clerk/PB5
Hours of Work
Monday to Friday, 8:30-4:30
Employee Group:
CUPE 951 - Regular
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
Job Summary
The Centre for Studies in Religion and Society (CSRS) is the leading centre in Canada for interdisciplinary research on topics at the intersection of religion and public life. We host national public policy research networks, sponsor visiting fellowships for senior and junior scholars and members of the community and produce a dynamic annual program of public lectures and seminars. The Centre has an opportunity for a strong administrator with a passion for the humanities and social sciences, and an interest in being involved in fascinating research projects and setting the future direction of the centre.
The Administrative Assistant will provide support to the CSRS Director and Administrative Coordinator in the coordination and delivery of a full range of administrative processes related to the management of a busy interdisciplinary research centre.
Areas of responsibility include: performing general office duties including reception, minute-taking, document creation and formatting, file management, as well as planning and coordinating logistics for CSRS programs and events. The Administrative Assistant is responsible for coordinating communications among committees and research teams; disseminating information to the campus and external community; and maintaining up-to-date records and documentation for all aspects of centre operations including its research projects, publications, lecture series, executive committees, office and equipment inventories, and fellowship, library and fundraising programs.
Job Requirements
Skills:

• Strong organizational and analytical skills
• High attention to detail while managing deadlines
• Ability to work independently as well as part of a small team environment
• Ability to prioritize work; problem solve and take initiative in sourcing information
• Excellent written and verbal communication skills
• Excellent proof-reading skills

Specialized Knowledge/Education:

• Ability to use Adobe Pro to produce pdf-fillable forms
• Demonstrated knowledge of word processing and general office practices and procedures
• Familiarity with academic environments and protocols
• Knowledge of university policies and procedures would be considered an asset

Experience:

• 2 years administrative experience in an academic, research, or equivalent institutional setting
• Experience with University systems, including FAST, FAMIS, and SharePoint
• Experience and proficiency with a variety of standard office equipment and software programs in a PC environment

Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required