Job Description

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Job Details
Administrative Assistant - (991354.7)
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Organizational Unit
University of Victoria -> Faculty of Science
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
16 November 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
0.5
Salary Grade
$4,134.00 - $4,257.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
Secretary/PB6
Hours of Work
Varied hours Monday through Friday, minimum 4 hours per day
Start Date
1/12/2026
End Date
5/15/2026
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
Job Summary
Reporting to the Dean's Assistant, the Administrative Assistant acts as the first point of contact for the Office of the Dean of Science, provides administrative support for the Dean's Office, and works closely with the Dean's Assistant, the Associate Deans, and Director of Administration (DA) to provide administrative support and facilitate their work.
Office administrative duties are varied and include responding to front counter, telephone, and email inquiries; general office support such as handling the mail, filing documents, ordering supplies and other related tasks; processing forms and updating databases; preparing routine correspondence; and directing more involved inquiries to the appropriate staff member.
As a member of the team in the Dean's Office, the Assistant participates in organizing and supporting events hosted by the Faculty to ensure the success of Faculty events.
Job Requirements
Skills:

• Strong administrative skills, including meeting and calendar coordination and minute taking.
• Strong interpersonal and communication skills and the ability to relate well and work effectively within a team environment as well as the larger UVic community.
• Ability to organize work to meet multiple deadlines and with frequent interruptions.
• Attention to detail and accuracy.
• Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis.
• Ability to maintain confidentiality and abide by privacy protocols.
• Experienced and proficient in the use of Microsoft Office applications and UVic or other online and computerized systems.

Specialized Knowledge/Education:

• Knowledge of office and business administration and relevant best practices, obtained through experience, training, or coursework towards a certificate or diploma.
• Understanding of the University's policies, procedures, governance, Collective Agreement an asset.

Experience:

• 2 years' experience in an administrative role or equivalent education.
• Demonstrated work experience using a variety of office equipment, software and programs including MS Office, SharePoint/Connect, databases, spreadsheets, etc.

Preference will be given for experience:

• In a post-secondary environment.
• Using large, complex systems (e.g. FAST, WebReq, FMIS or equivalents).

An equivalent combination of training, education and/or experience may be considered.
Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required