Job Description

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Job Details
Administrative Assistant - (992058.4)
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Organizational Unit
University of Victoria -> Faculty of Health -> Health Info Science
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
9 November 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,363.00 - $4,525.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
Administrative Assistant PB7
Hours of Work
Monday to Friday, 8:30 am to 4:30 pm
Start Date
11/17/2025
End Date
4/1/2026
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
*This position is eligible for a Hybrid Work Arrangement*
Job Summary
Working closely with the Assistant to the Director and the Graduate Secretary, this position provides support for the school's undergraduate and graduate programs, including recruitment, marketing, admissions, student support, and updating student records. In addition, this position also provides support to the Director, Administrative Officer, faculty members and sessional instructors including social media coordination, event organization and support, promotion of current and emerging programs and research in the school, preparing the school's newsletter, ordering textbooks, organizing exams, updating class schedules, preparing reports and statistics, photocopying and special projects as assigned.
May require occasional travel to attend recruitment events.
Job Requirements
This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.
Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Ability to work independently and as a team member.
• Ability to adapt to changing work environments.
• Experience composing various business communications such as emails, memos, and reports.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information.
• Ability to provide effective customer service.
• Experience with event planning and coordination.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
• Knowledge of BANNER, AIRS, CAPP, FAST, Cascade, LiveWhale, and Google Analytics is considered an asset.
• Familiarity with UVic calendar, programs, policies, procedures and business systems is considered an asset.

Specialized Knowledge/Education:
Secondary school diploma or equivalent.
Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required