Job Description

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Job Details
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Administrative Assistant - (990497.3)
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Organizational Unit
University of Victoria -> Faculty Of Humanities -> School of Languages, Linguistics and Cultures
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
8 October 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
0.6
Salary Grade
$4,305.00 - $4,438.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
Clerk/PB7
Hours of Work
Flexible days, 21 hours per week.
Start Date
10/14/2025
End Date
6/30/2026
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
Job Summary
Reporting to the Administrative Officer and working closely with the Chair and other administrative staff in the School of Languages, Literatures and Cultures, this position will provide administrative support during the transition from four departments into one interdisciplinary School. The Administrative Assistant assists with social media coordination, event support, promotion of current and emerging programs, preparing the unit's promotional materials, scheduling workshops, assisting with the preparation of reports and statistics, and special projects as assigned. This position also assists with file digitization, organization, and management for ensure all files, share drives and SharePoint sites are transitioned and saved in a consistent manner.
Job Requirements
Experience:
This position requires a level of education, training, and experience equivalent to six (6) months of experience working within a comparable environment.
Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Proficiency with computer applications and willingness to learn new programs (i.e., MS-Office Suite, Adobe Suite, content management systems, SharePoint, Video Editing software, and Google Analytics, Cascade, Brightspace).
• Ability to prioritize and manage time and tasks with attention to detail.
• Demonstrated experience with record keeping and data entry.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Ability to work independently and as a team member.
• Ability to adapt to changing work environments.
• Experience composing various business communications such as emails, memos, and reports.
• Ability to provide effective customer service.
• Experience with event planning and coordination.
• Demonstrated ability to adapt to new technology and processes.
• Superior organizational skills.
• Familiarity with ASL, French, German, Italian, Russian or Spanish would be considered an asset.

Specialized Knowledge/Education
Secondary school diploma or equivalent.
Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required