Job Description

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Job Details
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Administrative Assistant - (997654.4)
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Organizational Unit
University of Victoria -> Faculty of Social Sciences -> Economics
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
22 September 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,134.00 - $4,257.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB6
Hours of Work
Monday to Friday, 8:30 am - 4:30 pm
Start Date
9/22/2025
End Date
3/21/2026
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
*This position is eligible for a Hybrid Work Arrangement*
Job Summary
The Department of Economics is an academic department in the Faculty of Social Sciences and has a wide variety of programs for undergraduate and graduate students. In particular, it has a large international enrolment in its undergraduate programs.
Reporting to the Assistant to the Chair, this position is the first point of contact for the department. This position is responsible for answering and directing inquiries pertaining to the department, handling the smooth management of day-to-day office procedures, providing undergraduate program support to both students and the undergraduate advisor, distributing information via the web and social media, and providing detailed administrative support to students, faculty, staff, departmental administrators, and visitors to the department.
Job Requirements
Experience:
This position requires a level of education, training, and experience equivalent to 1 year of experience working within a comparable environment.
Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Experience composing various business communications such as emails, memos, and reports.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information.
• Experience with event planning and coordination.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
• Knowledge of BANNER, FAST, Cascade and Connect considered an asset
• Familiarity with UVic programs, policies, procedures and business systems considered an asset

Specialized Knowledge/Education:
Secondary school diploma or equivalent.
Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required