Job Description

Competition # : 40421

Department: Advanced Education

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: \xe2\x80\x8b29-Sep-23 \xe2\x80\x8b (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Advanced Education is responsible for all post-secondary education related matters in Nova Scotia. This includes the Nova Scotia Student Assistance Office and Post-Secondary Accessibility Services as well as oversight over the ten universities, Nova Scotia Community College, private career colleges, and language schools.

This positions will support the Service Delivery and Operations and Strategy, Policy and Partnerships branches of the Department of Advanced Education.

If you are detail oriented, and want to join a dynamic organization, we have an exciting opportunity for you to explore as an Administrative Assistant (Secretary 3).

About Our Opportunity

As the Administrative Assistant, you will serve as a main point of contact and quality control for a large volume of inquiries (including ministerial), providing quality assurance of documents. Working under minimal supervision, you will perform a wide range of complex secretarial and admin support duties of a responsible and confidential nature. You will provide senior level support, undertaking more complex administrative assignments.

As the Administrative Assistant, you will report to the respective Executive Director and support the associated branch operations.

Qualifications and Experience

This may be the right opportunity for you if you completed a 1-year business course with 4 years of related experience; or an equivalent combination of training and experience.

You are resourceful, reliable, have attention to detail and have a high degree of organizational skills. You will be required to determine priorities with minimal supervision in a busy environment. You possess sound knowledge of office practices and procedures and a comprehensive knowledge of departmental functions.

You are an exceptional communicator (written and verbal) with strong time management skills. You have sound judgement and initiative, often working independently to resolve administrative issues, selecting alternative courses of action.

A high degree of confidentiality, sensitivity and discretion is essential.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offering and eligibility criteria.

Working Conditions

Majority of time will be spent in a comfortable office setting.

Additional Information

This competition is for two (2) permanent employment opportunities; one (1) reporting to the Executive Director Strategy, Policy & Partnerships and one (1) reporting to the Executive Director Service Delivery & Operations.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
• Numerous career paths.
• Department-specific flexible work options

Pay Grade: CL 22

Salary Range: $1,924.59 - $2,128.70 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia