Job Description

Description

Booth University College invites applications for a part-time Administrative Assistant, School of Social Work. Reporting to the Director of the School of Social Work, the Administrative Assistant is responsible for all School administrative tasks including, but not limited to: new student advising; Field Coordinator support for practicum placements, faculty liaisons and field supervisors; document and database creation and maintenance; internal and external correspondence; research and report writing; School Director meeting/appointment schedule; MCSW liaison for student registration and School correspondence; Academic Office liaison for BSW student and program matters pertaining to the Registrar and Dean. This is a half-time position that requires a high level of responsibility and autonomy, the ability to prioritize tasks and attend to urgent issues in a timely and professional manner.

This is a part - time, term position with 18.75 hours per week, and a possibility of extension. Booth University College offers a stimulating university college environment, a mission-driven purpose, and the opportunity to contribute to change as Booth UC moves forward on its commitment to its mission: Education for a Better World.

KEY RESPONSIBILITIES:

Administrative Support to the Director of Social Work

• Advise and orient all new students in the School of Social Work
• Establish and maintain filing systems required for Social Work Program and respond to routine correspondence
• Support Admissions Department in facilitating the Social Work admissions process
• Communicate program requirements and respond to routine requests from Social Work students
• Maintain Social Work website content (e.g., course information, textbook requirements, instructor bios, etc.) in consultation with the Communications Specialist and Director of Social Work
• Coordinate with Academic Office on changes and updates to the University College Calendar for the Social Work Program
• Research topics and produce reports and manuals as requested by the Director, School of Social Work
• Facilitate student registration with MCSW
• Communicate with Registrar and Academic Services as needed to track student continuance and academic standing

Support to the Field Coordinator

• In coordination with the Field Coordinator, maintain the field education database and ensure appropriate forms are accessible to students, agencies, and field instructors and faculty liaisons.
• Troubleshoot database issues for students, supervisors and faculty liaisons (communicate with the data base programmer as needed)
• In coordination with the Field Coordinator, identify, track, and communicate student eligibility and requirements for field placements
• Track and coordinate student field applications.
• Assist the field coordinator to host field information sessions.
• Communicate with field sites and facilitate contracts as requested by the field coordinator
• Assist the Field Education Coordinator in planning Social Work Field events such as field appreciation, workshops, field fairs.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Satisfactory criminal record check
• Fully supportive of the integration of faith and learning in a Christian university-level setting and a commitment to the Mission of Booth University College
• Ability to integrate your Christian faith within the workplace
• Minimum BSW or other baccalaureate degree or equivalent level of professional education and administrative support experience;
• Knowledge of social work education and professional requirements;
• Academic advising experience, preferably in social work or other professional programs;
• Proficient with Microsoft Office Suite applications.

PREFERRED SKILLS/CAPABILITIES:

• Familiarity with IPT (practicum placement database);
• Registration with the Manitoba College of Social Work.

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