Job Description

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,950 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

Elk Island Public Schools is recruiting a temporary full-time Administrative Assistant-School at Bev Facey Community High.

Bev Facey Community High serves approximately 1,030 students in grades 10 to 12, with 54 teaching staff and 22 support staff. The school is located in Sherwood Park, AB.


Bev Facey Community High's many programs foster a culture of acceptance, support, fair play and excellence. Academics, athletics, fine arts, CTS programs as well as leadership opportunities all give students the opportunity to achieve excellence.

Commencing September 29, 2025

Ending October 31, 2025

35 hours per week (Monday to Friday - 7.0 hours per day)

Open to Internal and external applicants

Click on "Sign in With Employee Email" to be considered an Internal Applicant

The Administrative Assistant, School is responsible for the day-to-day operations and administrative tasks to ensure the smooth operation of EIPS' schools and its educational environment. The role involves managing front-desk operations, record management, attendance monitoring, supporting budget processes, providing medical assistance, offering general administrative support, and assisting with schedules. The Administrative Assistant, School ensures the smooth operation of the school by maintaining accurate records, facilitating communication, and supporting various school events and activities.

KEY RESPONSIBILITIES

Administrative and Off ice Support

Provides excellent service to students, staff , parents, and visitors including managing front door security, answering phone calls and emails along with the intercom and in person inquiries. Assisting with internal and external communication with all stakeholder groups including preparing notices for families, letters, school newsletters and other documents as required. Assist parents with system parent portals. Provide professional support to administration on various tasks and projects as needed. Assist in safety drills and ensure all students and staff are accounted for. Support updating the school website including maintaining the school calendar. Maintain an inventory of general supplies and order supplies as approved by administration. Assist staff with booking substitutes as needed and provide substitutes with necessary resources including teacher timetables, lesson plans, key access, etc. Support audit compliance with Alberta Education and provincial student information policies. Engage in professional development on an ongoing basis including the use of emerging technologies

Record Management

Maintain, request, and communicate with administration and counselors on changes to student records. Manage correction and verification forms, and registrations to ensure all necessary information and documentation is obtained. Assist in the report card process, which may include uploading information to the provincial student information system. Register new students, process transfers, manage student departures, and update student demographic information. Generate reports in collaboration with administration. Identify records eligible for disposal, complete records disposition requests, and dispose of records as per EIPS policies and procedures. Attendance and First Aid Accurately maintain student attendance records ensuring data is up to date. Generate attendance reports and promptly alert parents of unnotified student absence and administration of attendance concerns. Monitors reported student symptoms to determine patterns of concern within classes. Provide basic first aid to students as required and distribute student medication as per administrative procedures.

Budget and Invoices

Support off ice administration with budget processes as required and in compliance with regulatory requirements.

EDUCATION AND EXPERIENCE

Education

High School diploma or equivalent Certificate or diploma in off ice management, business administration, or related fi eld preferred.

Experience

Minimum of one (1) year off ice administration experience. Previous school division experience and/or with student information records.

Knowledge, Skills and Abilities

Attention to detail and accuracy in record-keeping. Excellent oral and written communication and interpersonal skills. Strong prioritization, organization, multitasking, problem solving and time management skills. Ability to successfully work in a multi-disciplinary team environment as well as independently with minimal supervision. Strong ability to adapt and manage change with frequent interruptions. Proficient in Microsoft Off ice Suite, emerging technologies and web-based applications. Knowledge of records management principles including FOIP Legislation. High level of integrity, business professionalism and discretion in dealing with confidential and sensitive information. Familiarity with EIPS platforms such as PowerSchool, Spend Dynamics, Atrieve, SharePoint, and Permission Click. Familiarity with provincial student information systems and policies.



Only online applications will be accepted.

For further information, contact Ken Wlos Principal at 780-467-0044 or email .

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.


"If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or email ."