Job Description

Job Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office, particularly in a dental or medical setting. The ideal candidate will possess strong organizational skills, proficiency in various software applications, and a commitment to providing exceptional customer service.

Responsibilities -

Collect, review, and verify all required documentation in accordance with established timelines and institutional guidelines. Respond promptly and professionally to placement-related inquiries from students, faculty, and external partners. Maintain accurate and up-to-date records of placement activities, ensuring data integrity and confidentiality. Provide logistical and administrative support to the Placement Coordinator in organizing pre-orientation sessions, meetings, and related events. Facilitate clear, consistent, and transparent communication with the Placement Department and other internal stakeholders. Assist in preparing reports, correspondence, and other documentation to support placement operations. Contribute to the overall efficiency of the placement process by coordinating tasks, monitoring deadlines, and ensuring compliance with institutional standards.

Requirements -

Post-secondary diploma or degree in Business Administration, Office Administration, or a related field (or equivalent experience). - (preferred) Proficiency in Microsoft Office Suite, particularly Excel (data tracking, pivot tables, formulas, and reporting). - (preferred) Excellent written and verbal communication skills with a confident and professional demeanor. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. High level of attention to detail and accuracy in documentation and record keeping. Demonstrated professionalism, discretion, and confidentiality in handling sensitive information. Proactive, reliable, and resourceful with a problem-solving mindset. Ability to work collaboratively in a team-oriented and fast-paced environment. Strong time management and follow-up skills to ensure tasks are completed efficiently. Positive attitude and commitment to maintaining a student-centered approach in all administrative activities.
If you are looking for an opportunity to contribute to a dynamic team while utilizing your administrative skills, we encourage you to apply for this position!

Job Type: Full-time

Pay: Up to $18.00 per hour

Benefits:

On-site parking
Education:

Secondary School (preferred)
Experience:

Administrative experience: 1 year (preferred)
Work Location: In person