Job Description

Work Term: Permanent Work Language: English Hours: 35 hours per week Education: College/CEGEP Experience: 5 years or more Office management and supervision Administrative assistant and secretarial science, general General office occupations and clerical services or equivalent experience

Work setting

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Associations and non profit organizations

Tasks

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Arrange and co-ordinate seminars, conferences, etc. Coordinate the flow of information within the team Record and prepare minutes of meetings, seminars and conferences Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Respond to employee questions and complaints Order office supplies and maintain inventory Liaise with management, union officials and HR consultants Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Maintain and manage digital database

Computer and technology knowledge

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Google Docs Microsoft Publisher MS Excel MS Outlook MS PowerPoint MS Windows MS Word Database software Social Media MS Access MS Office Adobe Acrobat Reader Electronic mail

Security and safety

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Vulnerable sector check

Transportation/travel information

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Own transportation

Work conditions and physical capabilities

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Ability to work independently Work under pressure Attention to detail Large workload Work with minimal supervision

Personal suitability

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Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner

Screening questions

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Do you have experience working in this field?

Health benefits

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Dental plan Health care plan

Financial benefits

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Group insurance benefits Pension plan

Long term benefits

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Long-term care insurance

Other benefits

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Learning/training paid by employer * Parking available