Job Description

General

This position is responsible for greeting and assisting the public in person and over the phone, capturing important information. The Receptionist provides effective and efficient communication between the clients and the organization. They provide various administrative duties on request.

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General Daily Operations:

First point of contact for the organization. Meet and communicate effectively with the public. Maintain a positive and professional demeanour.

Operation of a multi line telephone system, including transferring and directing incoming calls. Following up with messages to ensure communication is directed to the appropriate individual.

Filing, photocopying, and storage of organizational needs and confidential information

Responding to requests for information and/or assist in navigating clients to appropriate resources.

Computer skills: knowledge of Microsoft 365 products (Microsoft Word and Excel). Experience with technology

Assisting with administrative tasks such as preparation and creation of intake documents, label making, transcribing and preparation of documents.

Establish and maintain good working relationships internally and externally.

Main Duties:

Provide administrative support to the Health Analysts such as preparation of intake documents, receiving and handling confidential information, securely filing and storage of confidential information.

Consistently capture important information as the first point of contact. Maintaining call logs and processing messages.

Process letter mail, emails, and travel arrangements; support data collection and reporting. Maintaining employee and visitor logs.

Manage calendars, events, and meeting logistics, including booking rooms, vehicles, and preparing agendas.

Daily and Monthly data inputting, analysis, and tracking.

Stocking and organization of office supplies.

Any other duties assigned by Supervisor.

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Education / Qualifications:

Secretarial/Office Administration Certificate

Medical Terminology Certificate would be an asset. A combination of education and experience will be considered.

Customer service-related training

Minimum of three (3) year experience with an office environment.

Computer skills - Microsoft Word, Excel, PowerPoint, Outlook, Zoom, MS Teams, and Internet.

Skills & Abilities:

Must be a team player and ability to work independently with limited direction and accountable for decisions.

Consistency and reliability are a strong asset. Strong organizational skills required.

Willingness to learn new policies and procedures.

Maintain files in accordance with Office standards and privacy legislations.

Demonstrated knowledge and understanding of First Nations health service delivery, Inherent and Treaty Rights especially in the realm of health and health care.

Experience and knowledge involving individual and systemic health issues.

Knowledge and willingness to comply with HIPPA standards.

Salary is based on qualifications and experience.

APPLICATIONS MUST BE RECEIVED BY 12:00 noon on, December 3, 2025

Only candidates selected for interviews will be contacted.

Submit resumes and cover letter to: Email: HR@fnhoo.ca

Job Type: Full-time

Pay: $35,000.00-$45,000.00 per year

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Education:

Master's Degree (preferred)
Experience:

Administrative experience: 4 years (preferred)
Work Location: In person

Application deadline: 2025-12-05