Job Description

We are looking for an experienced and responsible Administrative Assistant to work part-time with daytime and evening availability. The successful candidate will support our counselling associates, answer phone calls and emails, invoice clients and insurers, and perform other office duties. The responsibilities of the Administrative Assistant include:

greeting clients providing support to our counsellors assisting in daily office needs collecting payment from clients dealing with Bridge Counseling's general administrative activities
What does an Administrative Assistant do at Bridge Counseling?

Administrative Assistant responsibilities include interacting with clients through scheduling and receiving payment, email correspondence, and other administrative duties. The ideal candidate should have excellent oral and written communication skills, and they will have great scheduling and organizational skills. In addition, the ideal candidates will be proficient in MS Office (Word, Excel), creative and detail-oriented, and have experience with online booking software (Janeapp). We'd like to hear from you if you have previous experience as an administrative assistant and familiarity with our business.

A successful Admin Assistant should ensure our office's efficient and smooth day-to-day operation.

Responsibilities:

Open/close the office as needed Answer and make phone calls professionally Greet and assist Clients Schedule and manage appointments Provide real-time scheduling support by booking appointments and preventing conflicts, and ensuring there is no overflow Prepare and distribute emails, correspondence memos, letters and forms Maintain polite and professional communication via phone, email, and mail Provide a warm welcome for clients to ensure a smooth and positive experience Receive payment from Clients Prepare and submit billing information to various insurance companies Assist in the preparation of regularly scheduled reports Maintain contact lists Manage Bridge Counseling social media accounts Deal with Bridge Counseling's general administrative activities
Requirements:

Administrative diploma or equivalent Previous experience as an administrative assistant Knowledge of office management systems and procedures Previous customer service experience is considered an asset Working knowledge of office equipment, e.g., printers and scanners Proficient in MS Office Familiarity with Janeapp (an online booking system) is an asset Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multitask Desire to be proactive and create a positive experience for others
Job Types: Part-time, Permanent

Pay: $17.00-$22.00 per hour

Expected hours: 18 - 26 per week

Benefits:

On-site parking
Application question(s):

Do you live in or close to Saskatoon? Would you be available to work evenings or Saturdays?
Education:

Secondary School (preferred)
Experience:

Administrative/Reception: 1 year (required) Administrative: 1 year (preferred)
Work Location: In person

Application deadline: 2025-10-10
Expected start date: 2025-10-22