Job Description

Clifton, an award-winning engineering and environmental consultancy, that opened its doors in 1978. The goal was simple: provide innovative and pragmatic solutions to help our clients build our communities.

Forty years later, we are now one of the largest and most respected independent engineering firms in Western Canada. Clifton is continuing to grow and develop new markets.

At Clifton, you become part of a professional community that thrives on the contributions of junior and seasoned team members alike. Seasoned experts invest heavily in junior members, mentoring them in both the technical andnon-technical aspects of their role, helping them to advance their careers. Our new team members bring fresh ideas and contribute to the multiple perspectives from which we view challenges. This promotes the innovation and agility that keeps us thriving.

We value our people and encourage work-life harmony. We offer a compensation package with a competitive salary,a pension plan, health benefits, and one of the most comprehensive employee assistance programs in the industry.

Clifton is currently searching for an Administrative Assistant to join our Saskatoon office. In this office-based role, you will provide professional and efficient administrative support to the local office and be a valued member of Clifton's Administrative Team, corporately. This role requires a proactive, enthusiastic, detail-oriented professional who enjoys working on a variety of tasks and is eager to contribute to the efficient and successful operation of the business.

Key Responsibilities

Providing detailed and accurate administrative support, including data entry, compiling, editing, formatting, and preparation of documents, standard agreements, SOQ's, reports, and other correspondence, as needed. Managing all building access keys, fobs, and access control systems, ensuring proper distribution, tracking, and security of all building access credentials. Providing support to our existing administrative team with building operations, including coordinating maintenancerequests, managing vendor relationships, maintaining office, coffee, and stationary supplies and inventory, and placing orders as necessary. Scheduling and coordinating Saskatoon office meetings, events, and travel arrangements. Coordinating onboarding and offboarding of new staff, including initial orientation, setting up workstations and ensuring necessary paperwork is completed and routed to the relevant parties to ensure a smooth transition. Maintaining an efficient and effective physical and digital filing system in line with Clifton's Quality Management System (QMS). Supporting, coordinating and collaborating on complex or special projects, as required. Assisting project managers with various project, document control, and procurement activities, including supporting the pre-qualification process for subcontractors, updating project budgets in our digital system, and management of digital project folder permissions. Miscellaneous front desk and general office duties, including answering telephones, greeting guests, managing outgoing and incoming shipments, etc., as required. Performing other duties, as assigned.
Required Qualifications and Experience

Entry-level to one (1) year of relevant professional work experience in an administrative role. High school diploma or equivalent (GED), a certificate or diploma in business or administration is considered an asset. Very organized, with a keen attention to detail and an ability to effectively handle multiple, conflictingpriorities, while effectively managing deadlines in the context of work/life balance. High level of proficiency with the Microsoft Office suite of products: Word, Excel, PowerPoint and Outlook. Knowledge of Zoom an asset. Experience and proficiency with Adobe products; InDesign, Illustrator, Photoshop an asset. Demonstrated effective interpersonal, verbal and written communication skills. Results oriented with an ability to take initiative, work independently, and collaborate as part of a team. Proven ability to conduct oneself in a professional and ethical manner, maintaining confidentiality while handling sensitive information. Continued attention to safety and safe work environments, with a strong workplace safety orientation.
The Clifton Difference

We believe that our employees are the cornerstone of our success and the heartbeat of our operations. United byour core values, we're not just offering a job; we're offering an opportunity to be part of a diverse and technically excellent team that values professional growth and personal well-being. Here's why you'll love being part of our team:

Competitive Compensation:

We believe in rewarding our employees for their hard work with a fair compensation package that is competitive within the industry.

Inclusive Benefits:

We provide a robust selection of benefits, covering health, dental, life, disability, and an Employee and Family Assistance Program to protect you and your family's well-being and provide support when you need it most.

Future-Focused Savings:

Benefit from our defined pension plan with a 5% employer match and take advantage of our voluntary RRSP, RESP, and TFSA options to help you secure your financial future.

Investing in Our People:

The integrity of our profession and the quality of our work depend on the quality of our people. So, we invest heavily in our people's growth at every career stage. From tuition reimbursement tomentorship programs, we champion your professional development by providing you with the guidance and resources to navigate your career path successfully.

Work-life Balance:

We offer flexible and hybrid work options, for many of our roles, empowering you with the flexibility to balance work with your lifestyle.

Social Events & Team Building:

Whether it's local office gatherings, company-wide celebrations, or client-focused events, we are all about bringing people together and creating a vibrant workplace where fun and professional life intersect.
Apply

All applicants must be legally eligible to work for Clifton in Canada.

Please apply with your resume to recruitment@clifton.ca or through our online application system at:

https://recruiting.ultipro.ca/CLI5100CEGI/JobBoard/0dcc0c2d-ec2c-4a3a-ab82-70667a1834e0/Opportunity/OpportunityDetail?opportunityId=79080806-11df-4745-8a79-2be0d7be7fdd

Clifton is dedicated to being an equal opportunity employer, fostering a respectful and inclusive workplace that celebrates diversity. Our goal is to build teams that mirror the richness of the communities we serve, valuing the diverse perspective and unique contributions of everyone; therefore, we warmly welcome applications from women, Indigenous peoples, and other historically underrepresented groups and encourage you to let us know if you require accommodation through the interview process.

We would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. You will be evaluated on the relative degree to which you meet the knowledge, skills, and abilities related to the position assignment.

Join us and be part of the Clifton Difference.

Job Types: Full-time, Permanent

Benefits:

Casual dress Company events Company pension Dental care Employee assistance program Extended health care Life insurance On-site parking Wellness program
Education:

Secondary School (preferred)
Experience:

Administrative: 1 year (preferred)
Work Location: In person