Job Description

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Administrative Assistant - Sales Business Unit
Job Location: Laval, Quebec, CAN
Job Requisition ID: 14376
Join our global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes to our patients. We are all in it together to make a difference. Be a part of a culture that doesn't just wait for change but actively creates it-where your skills and values drive our collective progress and impact.
Position Summary:
Assist and provide administrative support to the National Sale Director and the Department of Strategic Operations to meet objectives and thus contribute to the success of the Business Unit and the organization in a constantly evolving environment.
Main Responsibilities:

• Provide administrative support in the day-to-day activities:

• Agenda/calendar
• Meetings & logistic
• Files monitoring
• Correspondence (English & French)
• Travel schedule & logistic
• Write, format and translate as needed documents such as letters, minutes, memo, as directed
• Identify situations requiring rapid intervention
• Coordinate Calendar and logistics surrounding the organization of various Sales & Strategic Operations meetings such as

• Sales Meetings (Cycle, RSMs,NSM)
• Onboarding related training
• Cross functional team business reviews
• Monitor Sales & Strategic Operation budget
• Ad hoc administrative support to the Regional Sales Managers & Strategic Operations team on specific projects
• Manage the fleet management (work on yearly taxable benefits, car insurance renewal and, manage monthly invoices and breakdown by cost center)
• Prepare the necessary contract documents for various suppliers for yearly & ad hoc contracts for Sales and Strategic Sales Operations
• Ad hoc support to Trade Relations function to prepare contract documentation
• Manage the onboarding, transfers, offboarding of all Sales Force Representatives (arrivals, informing various parties of the arrival, shipments of training materials, welcoming letters, updating various sales lists, ensuring creation of various accounts for new hires)
• Respond to the sales force regarding check requests for services, sponsorships, grants and coordinate with Finance and attend to the administrative work related to these requests

Experience & Knowledge required:

• Minimum 10 years of experience in an administrative assistant position
• Minimum 5 years of experience in a pharmaceutical environment
• Excellent communication skills
• Perfectly bilingual
• Excellent knowledge of the MS Office Suite and Outlook environment as well as the ability to learn other applications quickly

Other Skills required:

• Dynamic & excellence-driven coordinator
• Ability to multi-task and prioritize effectively
• Ability to take initiatives & calculated risks
• Action oriented, attention to detail with good planning and time management skills
• Ability to work in a fast paced and continuously evolving environment

We are an Equal Opportunity Employer. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates collaboration.

Skills Required