Job Description

Overview

We are seeking a detail-oriented and organized

Administrative Assistant

to support our office operations. The ideal candidate will have strong clerical skills, excellent communication abilities, and proficiency with various office software. This role offers an opportunity to work in a dynamic environment where attention to detail and customer service are essential. Prior experience in real estate is a plus, but not required. The position involves managing administrative tasks, supporting front desk operations, and ensuring smooth daily workflows.

Duties

Manage direct calls appropriately using professional phone etiquette Perform data entry and maintain accurate records using Microsoft Office, Google Workspace Handle filing systems, both electronic and paper-based, ensuring easy retrieval of documents Scheduling appointments Provide exceptional customer service to clients, addressing inquiries promptly Proofread correspondence, reports, and other documents for accuracy and clarity Perform general clerical duties including photocopying, scanning, and organizing files

Skills

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Strong data entry skills with high accuracy and typing speed Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Previous clerical or administrative experience required; real estate experience is a plus Exceptional customer service skills with professional phone etiquette Ability to proofread documents thoroughly for errors Strong computer skills including familiarity with office equipment such as printers and scanners Knowledge of bookkeeping principles related to billing and invoicing is advantageous
This position is ideal for candidates who are proactive, dependable, and eager to contribute to a well-organized office environment.

Apercu

Nous sommes a la recherche d'un(e) adjoint(e) administratif(ve) minutieux(se) et organise(e) pour soutenir nos operations de bureau. Le(la) candidat(e) ideal(e) possedera de solides competences administratives, d'excellentes aptitudes en communication et une maitrise des divers logiciels de bureau. Ce poste offre l'occasion de travailler dans un environnement dynamique ou l'attention aux details et le service a la clientele sont essentiels. Une experience prealable en immobilier constitue un atout, mais n'est pas obligatoire. Le role inclut la gestion des taches administratives, le soutien aux operations de la reception et l'assurance d'un flux de travail quotidien efficace.

Taches

Gerer les appels entrants de maniere appropriee en utilisant une etiquette telephonique professionnelle Effectuer la saisie de donnees et maintenir des dossiers precis a l'aide de Microsoft Office et Google Workspace Gerer les systemes de classement, tant electroniques que papier, en assurant un acces facile aux documents Planifier les rendez-vous Offrir un service a la clientele exceptionnel en repondant rapidement aux demandes Reviser et corriger la correspondance, les rapports et autres documents pour en assurer l'exactitude et la clarte Effectuer des taches administratives generales, incluant photocopies, numerisation et organisation des dossiers

Competences

Maitrise de la suite Microsoft Office (Word, Excel, Outlook) et des outils Google Workspace Excellentes competences en saisie de donnees avec une grande precision et rapidite de frappe Solides aptitudes organisationnelles et capacite a gerer plusieurs taches dans un environnement dynamique Experience prealable en soutien administratif ou clerical requise; l'experience en immobilier est un atout Excellentes competences en service a la clientele et etiquette telephonique professionnelle Capacite a reviser et corriger soigneusement les documents Solides competences informatiques, incluant la familiarite avec l'equipement de bureau (imprimantes, scanneurs) Connaissance des principes de base de la tenue de livres lies a la facturation et a la preparation de factures (un atout)
Ce poste convient parfaitement aux candidats proactifs, fiables et desireux de contribuer a un environnement de bureau bien organise.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

Flexible schedule
Work Location: Hybrid remote in Saint-leonard, QC H1R 1Y1