Job Description

Job Overview

We are seeking a part-time contracted organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations across three provinces, ensuring smooth day-to-day activities. This role requires strong customer service skills and proficiency in various administrative tasks, making it crucial for maintaining an efficient work environment.

Duties

Manage office communications, including answering phones and responding to emails in a professional manner. Assist with customer service inquiries, providing timely and accurate information to clients. Schedule appointments, meetings, and events while coordinating with team members to ensure availability all within the Jane App. Looking after all the Billing Processes (billings, follow-up emails and management of followups for outstanding invoices, Prepare reports, as needed for internal and external stakeholders. File organization, data entry and support for formal assessments. Support the team with various clerical tasks such as typing correspondence, creating spreadsheets, and managing inventory supplies.

Requirements

Proven experience in an office environment or administrative role is required. Strong organizational skills with the ability to manage multiple tasks efficiently. Excellent customer service skills with a friendly demeanor when interacting with clients and colleagues. Proficiency in computer applications including Google Suite (Docs, Sheets, Drive), Jane and billing to NIHB and Big Stone Cree is highly desirable. Ability to type accurately and efficiently while maintaining attention to detail. Strong communication skills, both verbal and written, are essential for effective collaboration within the team. A proactive attitude towards problem-solving and a willingness to learn new skills as needed. Ability to be able to work independently and remotely.
If you are a motivated individual who thrives in a dynamic office setting and meets the qualifications outlined above, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Types: Full-time, Permanent

Pay: $17.75-$22.00 per hour

Benefits:

Flexible schedule Work from home
Application question(s):

How many years of experience do you have billing with NIHB?
Experience:

Administrative: 1 year (required) Jane Platform: 1 year (required)
Language:

Speak and Write fluently in French and English? (required)
Work Location: Remote