Job Description

Summary of Duties:

It is expected that you work as a member of the team, interacting closely with your co-workers on a daily basis. The successful candidate will be responsible for:


Providing administrative and secretarial support to: + Manager, Radiation Therapy
+ Professional Leader, Radiation Therapy
+ Radiation Therapy Supervisors
Coordinating appointments, meetings, conferencing and maintaining electronic calendar for Manager Ensuring appropriate materials are prepared and brought forward for scheduled meetings, recording and transcribing meeting minutes, distributing meeting packages on a timely basis, arranging for appropriate audio-visual, teleconferencing and other equipment, arranging meeting rooms and other details Compiling appropriate data for meetings, reports, projects, and preparing presentations from draft notes/outlines as needed General office administration (i.e. managing phone calls, in-person and email inquiries from patients, staff, contractors, and the general public, filing, timesheets, requisitioning of supplies, new staff orientation, sorting incoming mail) Maintaining departmental files, including confidential files Preparing paperwork for Human Resources (new hires, leaves, resignations, salary increases, personnel file changes) Coordinating recruitment process - arranging interviews, preparing interview packages Inputing all departmental payroll hours Organizing social functions, retreats and events Maintaining department expense reports and facilitating reimbursement Other duties as assigned

Qualifications/Skills

Completion of a relevant post-secondary Executive Assistant/Office Management Program and/or equivalent appropriate work experience required; Demonstrated advanced working knowledge of Microsoft software (Access, Word, Excel, Outlook, Power Point), and other office technology required; Excellent verbal communication and interpersonal skills required; Demonstrated excellent written communication skills and experience in taking meeting minutes required; Demonstrated ability to take initiative and act independently using sound judgment as well as accept direction; Superior organizational skills, accuracy and attention to detail required; Ability to balance multiple work demands, including time sensitive requests, in a fast-paced environment with frequently changing priorities; Excellent time-management skills; * Tact and discretion in dealing with sensitive and confidential issues/files;