Job Description

Faculty/Department Student Affairs -Operations Unit SA - Hospitality Services Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary
Are you an organized, motivated administrative professional looking for your next challenge? Join us as our new term

Administrative Assistant- Hospitality Services!

Reporting to the Event & Hospitality Coordinator this position is responsible to provide a seamless customer experience associated with campus events and accommodation services for the Hospitality Services unit.




This position will liaise with other departments and other related stakeholders to ensure that all logistics are organized. The incumbent is required to independently determine which processes to use to achieve objectives and positive outcomes.

What You'll Do:

Arrange accommodation bookings for individual guests and/or groups staying on the University of Regina campus; Coordinate and provide office and staff support including, but not limited to, scheduling and rescheduling meetings, answering e-mail and telephone inquiries, providing campus and accommodation tours to prospective groups; Utilize Hospitality Services' computerized booking programs to create and update all aspects of event and accommodation reservations including, but not limited to, expected attendance, nature of event, location, payment information, etc.; Conduct daily cash out and submission of deposits; Verify booking details, input applicable charges, and compile invoicing documentation to ensure completeness and accuracy of billing; Communicate policies and procedures to various University departments, as well as, internal and external clients; Provide onsite event support to clients ensuring logistical needs are in place as prearranged (including catering set up accuracy, AV supports and equipment, rental items, etc.), as required; Recommend changes or improvements in current practices and procedures; Ensure procedural documentation associated with the position is up-to-date and available for training and cross-training purposes; Participate in the transition between student housing and short-term housing accommodations, as needed; and, Provide front desk support, as required.

Plus More:

Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success!

Why Join Us?

At the University of Regina, we're more than just a campus - we're a community!

Join our team and enjoy:

Meaningful Impact:

Your work directly contributes to creating a better environment for students, faculty, and staff.

Professional Growth:

We support your development, offering opportunities for advancement and learning.

Work-Life Balance:

We value your well-being and know your personal life is most important!

Dynamic and Inclusive Workplace:

We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.

Innovation Culture:

We encourage fresh ideas and innovative thinking.

Competitive Compensation:

We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!
If you're ready to join a dynamic team, we invite you to apply today!
Position Requirements

What You'll Bring to this Position:

Grade 12 supplemented by the successful completion of a recognized business course Minimum of three years' progressively responsible experience preferably in a conference, student housing or short-term stay/hotel environment. An equivalent combination of education, training, and experience may be considered.

Skills That Will Ensure Your Success in the Role:

Knowledge of StarRez and EMS software systems strongly preferred. Proven ability to deliver excellent customer service. Demonstrated ability to create, compose, and edit written materials. Strong verbal communication skills. Cash handling experience (daily cash out, processing transactions, etc.). Experience in records management, tracking of information and statistical compilation. Demonstrated accuracy and attention to detail in all tasks. Demonstrated knowledge of and intermediate skill in the use of Microsoft Office (Word, Excel, Access, and GroupWise) and complex databases such as Banner, FAST, and CASPUR. Ability to work independently with minimal supervision. Demonstrated ability to make administrative and procedural decisions. Knowledge of event supplies, services, equipment ordering and inventory control. Knowledge of University policies and procedures. Demonstrated knowledge of generally accepted accounting principles, procedures, and processes. Ability to plan, organize, and coordinate multiple projects adhering to fixed deadlines Strong interpersonal skills to establish and maintain cooperative working relationships with staff, the general public, external consultants, contractors, and vendors.
Physical Demands
Must be able to travel locally - can include evenings and weekends.

Will be in a seated position for several hours.

Will be in a standing position for several hours.

Will lift, carry, push, pull or hold weighted items while setting up event space.

Must be physically able to safely lift up to 20lbs.
Pay Grade CUPE Phase 4 Salary Range $44,262.40 - $59,768.80 Annually Status Term Work Hours
Typically 8:15 am - 4:30 pm Monday - Friday.

Evening and weekend work will be required to support events, this varies.

Duration (if Term/Temporary) 3 months, with possibility of extension or becoming permanent Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted
Additional Information

Contact Information

Job Open Date

01/14/2026

Job Close Date

01/20/2026

Open Until Filled

No

Special Application Instructions

We know imposter syndrome can get in the way, but we truly value diverse perspectives. Don't hesitate to apply--submit your application today!

Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.