Job Description

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office. This role involves a variety of administrative tasks, including managing communications, maintaining records, and assisting with customer service. This role requires a friendly, organized individual with strong computer and communication skills.

Key Responsibilities

Perform general office duties including filing, online filing, scanning, and data entry. Maintain and update databases and digital records to ensure accuracy and accessibility. Answer and direct phone calls in a professional and courteous manner. Organize and maintain both physical and electronic files. Provide administrative support to various departments as needed. Assist with scheduling, correspondence, and general office coordination. Uphold confidentiality and ensure data integrity in all administrative processes. Perform data entry tasks accurately and efficiently. Maintain organized filing systems for easy access to documents. Utilize QuickBooks Online and Buildertrend Support team members with clerical tasks to ensure all administrative functions are executed smoothly. Maintain confidentiality of sensitive information in accordance with company policies. Perform some housekeeping tasks, order supplies, and maintain stock of office supplies.

Skills

Proficiency in Microsoft Office Suite (Word, Excel). Strong computer skills with the ability to learn new software quickly. Experience with data entry and clerical duties is essential. Excellent organizational skills and attention to detail to manage multiple tasks effectively. Strong typing skills for efficient documentation and communication. Ability to provide exceptional customer service and support clients professionally. Familiarity with bookkeeping practices is a plus, especially in relation to QuickBooks.
Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 37.5 per week

Benefits:

Dental care On-site parking
Work Location: In person