Job Description

Faculty/Department Centre for Continuing Education Unit CCE-Staff Postings Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary
Are you a highly organized and people-focused professional who thrives on providing exceptional administrative support and customer service? Join us as our new

Administrative Assistant!

This position is responsible for administrative support for Conservatory and Student & Instructors Services (Non-Credit) office. This role provides consistent organizational support, enabling staff to focus on instruction and artistic development while supporting families and students with key items like payment, recital scheduling and more!

What You'll Do:

First point of contact for students, partners, visitors in person Assist in students by answering inquiries regarding programs and resources Provide first level advice to students and their families regarding records, the registration process, eligibility and potential program opportunities. Process registration for non-credit areas and processing of payments/invoices. Responsible for audit, adjustment and set-up of private lessons in registration system. Responsible for support on student recitals such as checking registration lists and compiling student information in order to create recital programs. Direct contact for Conservatory Heads and Accompanists who are responsible for each recital. Responsible for booking rooms as needed for CCE Prepare statistical reports (non-credit registration related). Perform miscellaneous job-related duties as assigned. Act as the first point of contact for Conservatory Private Lesson and Group Class Instructors by tracking changes to instructor schedules and updating information Assist group instructors by ensuring that requested materials for classes are available, as required. Administrative support for the student award program Assist with event planning and preparation for term end performances and annual Celebration of Excellence Perform other Student and Instructor duties as assigned.

Plus More:

Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success!

Why Join Us?

At the University of Regina, we're more than just a campus - we're a community!

Join our team and enjoy:

Meaningful Impact:

Your work directly contributes to creating a better environment for students, faculty, and staff.

Professional Growth:

We support your development, offering opportunities for advancement and learning.

Work-Life Balance:

We value your well-being and know your personal life is most important!

Dynamic and Inclusive Workplace:

We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.

Innovation Culture:

We encourage fresh ideas and innovative thinking.

Competitive Compensation:

We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!



If you're ready to join a dynamic team, we invite you to apply today!
Position Requirements

What You'll Bring to this Position:

Grade 12 supplemented by the successful completion of a recognized business course Minimum of three years' experience, preferably within a university environment. An equivalent combination of education, training, and experience may be considered.

Skills That Will Ensure Your Success in the Role:

Ability to make administrative/procedural recommendations on sensitive and confidential issues. Ability to maintain confidentiality of records and information. Experience in records management and tracking of information. Knowledge of musical instruments and the requirements of private music lessons. Knowledge of musical nomenclature in order to produce accurate and print-ready recital programs. Proven understanding of the purpose and format of private music instruction. Demonstrated knowledge and skill in the use of Microsoft Office (Word, Excel, Access, and Outlook-GroupWise) and in complex databases, such as Banner, Destiny One Experience providing support with event planning. Knowledge of University policies and procedures. Knowledge of the University community, programs and administrative offices. Ability to communicate effectively, both verbally and in writing.
Physical Demands Pay Grade CUPE Phase 4 Salary Range 44,262.40 - 59,768.80 annually Status Permanent Work Hours
8:15 AM - 4:30 PM
Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted
Additional Information

Contact Information

Job Open Date

09/15/2025

Job Close Date

09/28/2025

Open Until Filled

No

Special Application Instructions

We know imposter syndrome can get in the way, but we truly value diverse perspectives. Don't hesitate to apply--submit your application today!



Applicants must be legally entitled to work in Canada, and the work associated with this position must be performed within Canada

Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.