Job Description

Responsibilities

Office Management

Perform receptionist duties including greeting visitors, answering incoming phone calls, and delivering excellent customer service to our clients Receive and sort incoming/outgoing mail and deliveries Review and approve office supply acquisitions, manage office and janitorial supplies inventory, place orders and maintenance calls as necessary Identify opportunities and assist with designing and implementing office management policy and process improvements Other duties may be assigned as required.*

Administrative Duties

Design, implement, and maintain filing systems Organize and manage all project related documentation, information, and folders. Maintain calendars and coordinate schedules. Prepare reports for management team members as required Other duties may be assigned as required.*

Business Equipment and Computer Applications

MS Windows Database software Accounting software

Area of Specialization

Reports and records Invoices Correspondence

Specific Skills

Type and proofread correspondence, forms and other documents Schedule and confirm appointments Greet people and direct them to contacts or service areas Determine and establish office procedures and routines Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information Set up and maintain manual and computerized information filing systems

Security and Safety

Criminal record check

Work Conditions and Physical Capabilities

Repetitive tasks Attention to detail

Personal Suitability

Flexibility Accurate Team player Excellent oral communication Excellent written communication Client focus Reliability Organized
Job Types: Full-time, Permanent

Pay: $18.00-$23.00 per hour

Benefits:

Extended health care On-site parking Paid time off
Experience:

administrative assistant: 1 year (preferred) receptionist: 1 year (preferred)
Language:

English (required)
Work Location: In person