Job Description

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency in various software tools. This role is essential in maintaining efficient office workflows, providing exceptional customer service, and ensuring accurate record-keeping. Experience in electrical contractors offices is a plus, but not required. The position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued.

Duties

Perform data entry tasks with accuracy using Microsoft Office, Google Workspace, and QuickBooks, Sage 50 Experience an asset Maintain filing systems, both electronic and paper-based, ensuring documents are organized and easily accessible Assist with bookkeeping and basic financial record-keeping using Sage 50 or similar software Accounts Receivable assistance- collections calls Purchase Order Maintenance - Excel (data entry) Requires attention to detail
Handle administrative tasks such as copying, scanning, faxing, and mailing documents/ invoices to clients Prepare monthly progressing reports Year End Inventory - Data Entry New/ Current employee job rate management

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications, and Time & Material are an asset Strong computer skills with experience in data entry, filing, and document management Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Previous clerical or administrative experience preferred Exceptional customer service skills with professional phone etiquette and support capabilities Strong typing skills with attention to detail for proofreading documents Ability to work independently with minimal supervision while maintaining high accuracy standards Works well under tight timelines/ pressure situations
Job Types: Full-time, Part-time, Permanent

Pay: $21.00-$24.00 per hour

Expected hours: 25 - 40 per week

Benefits:

Casual dress Company events Dental care Employee assistance program Extended health care Flexible schedule On-site parking Vision care
Work Location: In person