Job Description

Req ID: 27195
Vacancy Type: Combination
Number of Positions: 2
Closing Date: 10/22/2025
1 Permanent Full Time position, 35 hours per week
1 Temporary Full Time position, up to 6 months, 35 hours per week
Job Summary
Reporting to the Facility Manager and working in collaboration with the facility team, the Administrative Assistant will be responsible for providing professional administrative support and customer service excellence.
Duties and Responsibilities

• Assist with general inquiries, requests for information, handle complaints or direct to appropriate staff
• Collaborate with other team members to provide administrative assistance to the facility team
• Create, prepare and organize correspondence, reports, mail, and files
• Effectively organize facility room rental contracts and rooms set-ups while liaising with customers and facility rentals office
• Maintain budget tracking, data entry tasks, weekly deposits, journal vouchers, payment of invoices and input and prepare reports for payroll
• Support the facility team by scheduling meetings, conference calls, order office supplies and maintain inventories along with taking minutes

Skills and Qualifications

• Post-secondary degree or diploma in administrative/business support, along with 1-3 years progressive experience in an administrative role
• Ability to interact with customers in a confident, professional and courteous manner
• Ability to prioritize, multitask and work to meet deadlines in a fast paced environment
• Effective writing and oral communication skills required
• Experience with cash handling and accounts
• Experience with data entry, payment of invoices and inputting payroll
• Knowledgeable in working with Microsoft Office (Outlook, Word, Excel)
• Must be able to work a varied schedule outside of regular business hours and some weekends
• Ability to travel to different facilities within the City of Mississauga
• Professional experience providing administrative support to internal clients and the public
• Valid CPR, First Aid Certification or willing to obtain in the first six months of employment

Hourly Rate/Salary: $29.32 - $39.09 (Equivalent to salary $53,354 - $71,139)
Grade: B
Hours of Work: 35 hours per week
Department/Division/Section: CMS/Community Services Dept , CMS/Recreation & Culture Division , North District
Non-Union/Union: Non Union
Applicants applying to this posting may be considered for the same position(s) should another vacancy occur within six months from the date of this posting, unless the requirement to repost is expressed differently in a Collective Agreement.
If you are selected for an interview and your proposed transfer or promotion results in a real or perceived conflict of interest in relation to the Employment of Relatives Corporate Policy and Procedure, you must notify the Human Resources Representative as soon as possible.
If you are selected for an interview you are expected to disclose all current positions held in the City, whether full time or part time.
Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.
Learn more about the City's commitment to .
Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.
If selected to participate in the recruitment, selection and/or assessment process, please complete the following and have it emailed to citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Skills Required