Job Description

CFMWS - WHERE PURPOSE MEETS PASSION!

At Canadian Forces Morale and Welfare Services (CFMWS), we're more than just a workplace; we're a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.



Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.



As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

THE ROLE

Under the supervision of Deputy Manager PSP, the Administrative Assistant PSP provides administrative support such as data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They ensure the collection of documentation and arrangement of topic briefings as required by the supervisor/manager in preparation for conferences, meetings, and appointments. They organize meetings, advise attendees, draft and distributes agendas and minutes. The administrative assistant assists with the preparation and formatting of charts, outlines and other visual material for presentations. They schedule and arrange appointments, meetings, travel schedules, and organize the office event calendar.

QUALIFICATIONS NEEDED

Education, Certifications and Licenses

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years of experience in administration or in a related field

Experience

In office administration and records management



In making travel arrangements and travel claims



In invoice and order processing



In organizing meetings and schedules



In drafting and distributing correspondence



In the preparation of reports



In maintaining web ready graphics and desktop publishing



In using WCMS software for webpage design and development

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership

LANGUAGE REQUIREMENTS

English Essential

BENEFITS AVAILABLE

Health Benefits:

Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance:

Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning:

A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development:

Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks:

Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting:

https://cfmws.ca/Benefits

OTHER INFORMATION

This is an on-site position with an assigned work location.



This unionized position is open to all interested parties. Preference will be granted in accordance with the Collective Agreement.

START DATE

17 November 2025

INCLUSION AND ACCOMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.



Job Reference: CFMWS15934