Job Description

The Municipality of the County of Pictou is currently seeking a detail-oriented and motivated

Administrative Assistant

to join our Department of Emergency Services. This position plays a critical role in supporting daily operations, enhancing public service delivery, and contributing to emergency management efforts across the Municipality.

Position Overview:

Reporting to the Director of Emergency Services; The Administrative Assistant will work closely with team members across fire services, fire inspection, building inspection, emergency management and bylaw enforcement. The successful candidate will be responsible for managing communication, scheduling, data entry, document preparation, and other key administrative tasks. This role also includes responsibilities tied to municipal emergency preparedness and response activities.

Key Responsibilities:

Answer and manage incoming calls for all divisions of Emergency Services, including fire, building inspection, and bylaw enforcement. Receive and process bylaw complaints; enter information into a task management system. Coordinate and schedule fire and building inspection requests. Support public inquiries and provide timely follow-ups on open cases. Prepare documents, reports, correspondence, and presentations for the Director and other staff. Assist with emergency planning and response tasks as needed (e.g., documentation during incidents, updating contact lists, tracking ICS forms). Participate in municipal emergency exercises and support Emergency Operations Centre (EOC) activation as required. Maintain communication with the Department of Emergency Services staff while working independently in the field.

Qualifications:

Post-secondary education in Office Administration or a related field, or equivalent experience. Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment. Proficiency with Microsoft Office Suite and experience with data entry or case management systems. Excellent communication and interpersonal skills. Experience in a municipal or emergency services environment considered an asset. Ability to handle confidential information with discretion and professionalism.

Assets:

Training or certification in Incident Command System (ICS 100/200 or higher). Familiarity with emergency management processes or experience in emergency operations.

Compensation:

This position is unionized under the NSGEU Collective Agreement. Salary will be commensurate with experience and qualifications in accordance with the agreement.

Salary Range: $53,075.02 - $56,331.89

How to Apply:

Interested candidates are invited to submit a cover letter and resume no later than December 31st, 2025 at 12:00PM to:

Evan Hale
Director of Emergency Services
Municipality of the County of Pictou
Evan.hale@munpict.ca

By mail, or in person:

46 Municipal Drive, Pictou

Nova Scotia, B0K 1H0

PO Box 910

Attn: Evan Hale

It is the policy of the Municipality of Pictou County to prohibit discrimination of any type*

and to afford equal employment opportunities to applicants without regard to gender, race,

color, religion, sexual orientation, national origin, age, disability, or veteran status*

Job Type: Full-time

Pay: $53,075.02-$56,331.89 per year

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance Paid time off Vision care Wellness program
Work Location: In person