Job Description

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. The ideal candidate will have strong clerical and customer service skills, proficiency in Microsoft Office and Google Workspace, and experience with data entry and bookkeeping. This role involves managing front desk duties, handling multi-line phone systems, and providing exceptional support to staff and clients in a professional environment.

Responsibilities

Answer and direct multi-line phone systems with professional phone etiquette Greet visitors and manage front desk operations efficiently Perform data entry tasks accurately using Microsoft Office and Outlook Maintain organized filing systems, both digital and physical Assist with appointment scheduling and calendar management Support bookkeeping activities using QuickBooks and other accounting tools Prepare, proofread, and edit correspondence, reports, and documents for accuracy and clarity Provide customer support by addressing inquiries promptly and professionally Manage incoming emails, messages, and other communications effectively

Requirements

Proven clerical or administrative experience in an office setting Strong organizational skills with the ability to multitask efficiently Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Experience with QuickBooks or similar bookkeeping software is preferred Excellent data entry skills with high accuracy and attention to detail Knowledge of front desk operations and multi-line phone systems Strong customer service skills with professional phone etiquette Ability to handle proofreading tasks accurately under tight deadlines Previous experience in medical or dental office administration is a plus Basic computer skills including typing, filing, and document management Ability to work alone, with minimal supervision
This position offers a dynamic work environment where organizational skills and professionalism are highly valued. The successful candidate will play a vital role in ensuring smooth office operations while providing excellent support to clients and team members.

IMPORTANT: Training will be done in Pickering, Ontario

Job Type: Full-time

Pay: $19.00-$21.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress On-site parking Paid time off
Ability to commute/relocate:

Pickering, ON L1W 3R2: reliably commute or plan to relocate before starting work (preferred)
Licence/Certification:

Driving Licence (required)
Work Location: In person