Job Description

Moduline Homes, a leader in modular home manufacturing, is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Penticton, BC. The ideal candidate is conscientious, follows strict naming, filing, and document management conventions, and demonstrates strong problem-solving skills. Multitasking and the ability to pivot quickly between priorities are essential, and when in doubt, you're proactive in asking questions to ensure accuracy. Strong computer proficiency is required.


This role is versatile, providing support to our Sales team, you will also help keep key departments running efficiently through tasks ranging from data entry and order processing to internal communication and event coordination. This is an on-site position at our Penticton manufacturing facility, where no two days are the same. If you thrive in a fast-paced environment, enjoy wearing many hats, and take pride in keeping things organized and running smoothly, we want to hear from you!

Who You Are

You're a dependable, highly organized professional with a talent for communication and coordination. You take pride in supporting others, keeping tasks on track, and ensuring nothing slips through the cracks. Whether you're scheduling meetings and factory tours, assisting with marketing materials, or supporting the sales team, you bring energy, a positive mindset, and a proactive approach to every task.

Key Responsibilities

Sales & Warranty Support: Assist with order entry, scheduling, invoicing, and distribution of memos to retail customer. Marketing Support: Assist with creation of marketing material, coordinate internal announcements, social media content, and event logistics. HR Support: Provide onboarding documentation, assist with employee communications, and coordinate internal staff events. Document Management: Manage the full document lifecycle, including receipt, review, indexing, naming, storage, distribution, and archiving. Administration: Maintain accurate records, handle data entry, organize meetings, prepare reports, and compile team updates. Front Desk Support: Answer phones, manage mail, greet visitors, and assist with general reception tasks as needed, including management of office supplies. Process Improvement: Identify opportunities to streamline document management and administrative processes, maintain SOP documents.

Qualifications

Minimum 2 years' experience in an administrative, HR, sales, or marketing support role. Strong proficiency with Microsoft Office (Outlook, Word, Excel); familiarity with EDMS platforms (SharePoint, OneDrive, Teams) and basic graphic or social media tools is a plus. Exceptional attention to detail and organizational skills. Excellent written and verbal communication skills. Friendly, professional, and collaborative with a team-first attitude. Discreet and trustworthy when handling confidential information. Positive, proactive, and eager to learn. Reliable with a strong attendance record and ability to adapt to shifting priorities.

What We're Looking For

Service-Oriented: You love helping others and take initiative to support wherever needed. Proactive: You stay ahead of deadlines and anticipate needs without being asked. Detail-Driven: You double-check your work and ensure data accuracy. Creative & Communicative: You can draft a great email, plan a fun event, or support a campaign. Team-Oriented: You contribute to a culture of support, accountability, and fun.

Pay:

CA$47,000.00 - CA$55,000.00 per year