Job Description

Administrative Assistant

About Us

For over 20 years, we've been transforming maritime training through advanced, high-fidelity simulation systems designed to elevate the readiness and resilience of personnel in mission-critical environments. From turbulent seas to emergency situations, our simulators forge confidence, competence, and decisive leadership when failure is not an option.

The Position

We are seeking a highly organized and detail-oriented

Administrative Assistant

to join our team. The ideal candidate will be proactive, adaptable, and comfortable working in a dynamic team environment. This role supports multiple departments, including Accounting and Training, and is essential to the smooth operation of daily office activities. This position requires the person to work in the office.

What You'll Do

Perform receptionist duties, including greeting visitors and answering phones

Assist the Accountant with data entry for Accounts Payable, credit cards, and timesheets

Support the Training Department with certificate preparation and registration processes

Assist the Accountant and Project Managers with claim compilation

Number purchasing orders in accordance with established procedures

What's You'll Bring

Diploma in Business from an accredited post-secondary institution

Proficiency in Microsoft Word and Excel

Excellent verbal and written communication skills

Self-motivated, organized, flexible, and a strong team player

Experience with

QuickBooks Online

is considered an asset

The Details

Virtual Marine offers health and dental, long-term disability, life insurance, matching RRSP, sick and vacation leave. If you are excited about building and contributing to innovation, this job is for you!

Job Type: Full-time

Benefits:

Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Work Location: In person