Job Description

Job Summary

We are seeking a highly organized and professional Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring smooth daily functions. This role requires excellent communication skills, proficiency in office management tools, and the ability to handle multiple tasks efficiently. Must have computer level 3 skills. The Administrative Assistant will serve as the first point of contact for clients and staff, managing correspondence, scheduling, and administrative duties with professionalism and attention to detail.

Duties

Manage front desk operations, including greeting visitors and answering multi-line phone systems with proper phone etiquette Handle calendar management and scheduling for executives or team members Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other relevant software Assist with bookkeeping tasks using our custom programs Support office management tasks such as organizing supplies, proofreading documents, and maintaining office equipment Provide customer support via phone, email, or in person, ensuring excellent service standards Coordinate appointments and meetings, including calendar management for multiple stakeholders Support personal assistant responsibilities as needed, including travel arrangements or special projects Maintain confidentiality of sensitive information and ensure compliance with company policies

Requirements

Proven experience in an office environment with clerical or administrative responsibilities Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills Experience with QuickBooks or bookkeeping is preferred Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Strong written and verbal communication skills; bilingual abilities are a plus Knowledge of front desk procedures, multi-line phone systems, and office management practices Attention to detail with proofreading and document review capabilities Ability to demonstrate professional phone etiquette and customer service skills Prior experience as a medical or dental receptionist or personal assistant is advantageous Time management skills to prioritize tasks efficiently and meet deadlines
Job Type: Full-time

Pay: $22.00-$25.00 per hour

Expected hours: 44 per week

Benefits:

Dental care Extended health care Life insurance On-site parking
Work Location: In person