STATUS: FULL-TIME, TEMPORARY (APPROX. END DATE NOVEMBER 2026)
POSITION SUMMARY
As a member of the Quality and Safety department, the Administrative Assistant provides support to Patient Relations, Patient Safety and Nurse Clinician areas. The Administrative Assistant will provide intake for Patient Relations office and provide administrative and technical support for the patient safety events reporting system. Work duties will also include establishing and managing patient experience surveys for the hospital as well as working with hospital insurance and legal cases. Flexible work hours to support a variety of committees and meet deadlines is required. The Administrative Assistant balances multiple responsibilities and has effective critical thinking, problem solving and time management skills. The Administrative Assistant has a professional customer service orientation to represent the corporation and liaise with the public, staff, visitors and external partners.
Qualifications / Skills / Abilities:
Required
Successful completion of a post-secondary office administration program, and one to three years administrative/secretarial experience, preferably at a senior level
Experience working in a health care environment is an asset as is experience with Board governance
Intermediate to advanced level computer skills including ability in Excel, Word, Power Point and Internet based applications, to be tested
Keyboarding skills minimum 60 words per minute (to be tested)
Excellent written communication and proofreading skills (to be tested)
Experience with developing schedules and use of database software is an asset
Knowledge of patient safety incident reporting software is an asset
Produce accurate, timely minutes / action summaries for circulation and historical record
Knowledge of committee process and procedures
General knowledge of the corporation and its six Hospital sites
Strong desire to work collaboratively as a team player and ability to work well independently
Excellent organizational, communication and interpersonal skills
Excellent critical thinking and problem solving skills
Ability to effectively maintain confidentiality
Effectively handle multiple demands; complete assignments in an accurate and timely manner
Ability to travel to other sites as required
Ability to develop attractive and detailed reports, newsletters, PowerPoint presentations, and other correspondence such as letters, memos
Recent satisfactory performance and attendance record
Adherence to Brightshores 'CARE' Behaviours (Collaboration, Accountability, Respect, Excellence) and 'LEAD' Competencies (Lead by example, Empower, Achieve results, Develop others) and a commitment to a safe workplace free of violence and harassment
* Advocates and supports a culture of patient safety and demonstrates an understanding of how the department service and assigned responsibilities contribute to overall patient safety at Brightshores through patient safety knowledge, skills and attitudes
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