Job Description

Administrative Assistant

Low Murchison Radnoff LLP, a long-standing mid-sized Ottawa law firm, is seeking a highly organized and personable Administrative Assistant with exceptional client service skills to support our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys interacting with clients, and takes pride in delivering professional and efficient administrative support.

Primary Duties Include

Handle incoming calls and emails with professionalism and courtesy.

Respond to client inquiries and resolve issues promptly or escalate as needed.

Schedule appointments, meetings, and manage calendars.

Prepare and edit correspondence, reports, and other documents.

Faxing, photocopying, scanning and updating information for all client matters.

Maintain organized filing systems (electronic and physical).

Preparation, process and delivery of invoices and accounts, reminder letters, payment of invoice.

All aspects of client matter from file opening to close of files.

Other duties as required.

Required Experience/Skills/Qualifications

Proven experience in an administrative role in an office setting, however new graduates are welcome.

Legal assistant/Office Administration diploma/certificate is an asset.

Ability to manage multiple priorities while paying attention to detail.

Strong verbal and written communication skills.

Excellent organizational and time management skills, with the ability to work well under pressure.

Excellent interpersonal and client service skills.

Confident and dependable, with strong initiative and ability to work both independently and in a team-oriented atmosphere.

Proficiency in Microsoft 365, Word, Excel, Adobe Pro, Teams and GhostPractice.

Excellent command of the English language is essential.

Bilingualism (English/French) is an asset.

Must be legally eligible to work in Canada.

NO TELEPHONE CALLS PLEASE

Salary to be commensurate with experience.

We appreciate the interest of all candidates, however only those selected for an interview will be contacted.

Low Murchison Radnoff LLP is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such, Low Murchison Radnoff LLP will make accommodation available to applicants with disabilities upon request during the recruitment process.

Low Murchison Radnoff LLP is an equal opportunity employer and strives to ensure that its hiring process meets the needs of all persons with disabilities.

Low Murchison Radnoff LLP seeks to fully integrate the principles of Employment Equity and will ensure the full participation and advancement of members of historically disadvantaged groups (i.e., members of visible minorities, persons with disabilities, women, and aboriginal peoples). Low Murchison Radnoff LLP will achieve this by ensuring that its hiring process is fair and equitable for all persons.

Low Murchison Radnoff LLP strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, Low Murchison Radnoff LLP will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment..

Job Type: Full-time

Pay: $20.00-$22.00 per hour

Expected hours: 35 per week

Benefits:

Company pension Dental care Employee assistance program Extended health care Life insurance On-site gym On-site parking Paid time off
Ability to commute/relocate:

Ottawa, ON K1Z 8R1: reliably commute or plan to relocate before starting work (required)
Experience:

Microsoft Office: 1 year (required) Organizational skills: 1 year (required) Office : 1 year (required)
Language:

English (required)
Work Location: In person