Administrative Assistant

Ottawa, ON, Canada

Job Description

Our extremely reputable and well-respected client is looking for a fluently bilingual Administrative Assistant to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide essential administrative support in a unionized environment, ensuring seamless operations and effective communication.
Responsibilities:

  • Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.
  • Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.
  • Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.
  • Respond to inbound inquiries via phone and email, delivering exceptional customer service.
  • Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.
  • Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.
  • Facilitate communication between departments and external stakeholders as required.
  • Ensure all records and files are organized and accessible when needed.
  • Support the planning and execution of various administrative projects and initiatives.
Qualifications:
  • Minimum of 3 years of experience in an administrative role, preferably in a unionized setting.
  • Bilingual proficiency in English and French, with strong written and verbal communication skills.
  • Advanced knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Proven ability to manage schedules, appointments, and travel arrangements efficiently.
  • Excellent organizational skills with a keen attention to detail.
  • Strong customer service skills, including experience handling inbound and outbound calls.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Demonstrated experience in data entry with a high degree of accuracy.
If this position interests you, please do not hesitate and ensure you connect with us today or apply online!
Job Reference Number: 0013271016
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
Only job postings for jobs located in Quebec appear in French.
2025 Robert Half. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use.
Robert Half
Robert Half est la premiere et la plus grande firme de solutions de gestion des talents specialisees au monde, qui met en relation des chercheurs d'emploi hautement qualifies avec des opportunites au sein de grandes entreprises. Nous offrons...

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Job Detail

  • Job Id
    JD2585225
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Ottawa, ON, Canada
  • Education
    Not mentioned