Job Description

Administrative Assistant

COMPETITION NO. SS25-44

About Durham College:

Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.


A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design.


Our modern campuses in Oshawa and Whitby offer 145 programs - including six honours bachelor's degrees and 11 apprenticeship programs - to more than 13,700 full-time post-secondary and 2,300 apprenticeship students. In addition, more than 14,600 students participate in professional and part-time learning. More than 110,500 alumni represent the college, both locally and around the world.


A forward-looking organization committed to collaboration, innovation and sustainability, Durham College is ranked annually as one of the GTA's Top 100 employers and one of Canada's Greenest Employers and has been recognized as a Top 50 Research College in Canada, 10 times.


DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

Position Information

:

Full-time Support Staff Position Opportunity (Temporary Employee Replacement (Appendix D, see page 109 of collective agreement) - December 2025 to November 2026

Payband: Band: E Starting Rate: $29.83; Four Year Rate: $34.42

Department: Faculty of Business & IT

Hours: 35 hours per week (1) one hour lunch; Mon - Fri (8:30 am - 4:30 pm), may be scheduled until 6 p.m. to accommodate extended hours during semester start up/events

Reporting To: Manager, Faculty Operations, Faculty of Business & IT & Faculty of Media, Art & Design

Campus Location: Oshawa

Duties and Responsibilities:

This primary function of this position is to provide secretarial support for the Faculty of Business & IT and the Executive Dean, Associate Deans and Manager. The incumbent also provides Student Success support as needed.

Performs reception/clerical duties both in person, by telephone, and e-mail, takes messages, schedules appointments, acts as first point of contact for a variety of inquiries from students, staff, other departments and the general public. Establishes and maintains office systems and routines by maintaining records such as purchase requisitions, timetables, expense reports, student records, subject outlines, and orders office and classroom supplies as needed. Organizes academic alert meetings and maintains the academic alert database and PLAR/credit transfer requests. Arranges, attends, and records meeting minutes for a variety of meetings, including attending program advisory committee meetings, program coordinator meetings and ad-hoc meetings as required. Assists with the planning and execution of events for the Faculty of Business & IT & MAD, such as the Business Conference, Chamber of Commerce/Board of Trade events, faculty field trips, DCMC/DCSC/OCMC and other conferences and faculty events, ensuring all paperwork is completed and sent to appropriate departments. Provides support services to the Executive Dean, Associate Deans, Manager and Student Advisors by scheduling meetings; maintaining calendars; preparing and processing large volumes of work including correspondence, tracking and follow-up. Assists the Administrative Coordinators and Student Advisors with ad hoc projects as needed. Maintains a variety of records such as purchase requisitions, timetables, expense reports, student records, subject outlines, and exams and establishes and maintains office systems and routines. Creates web requisitions, tracks expense reports, reconciles monthly Mastercard statements and other ad hoc financial paperwork, as needed. Assists with planning and coordinating Open Houses, Program Information Nights and other events (may occasionally require weekend and/or evening work). Inputs information to EPAF for contract faculty and organizes delivery of contracts.Assists with onboarding requirement for new employees, i.e. network access, Banner IDs, textbooks, keys, office allocations etc. Orders office and classroom supplies as needed. Student support duties, which include assisting the Student Advisor in conducting student audits, helping with the preparation of student welcome packages and student orientation. Other duties as assigned.

Qualifications:

A minimum of a two-year diploma in Office Administration. A minimum of three (3) years work experience in an academic office environment or relevant office experience. Knowledge of post-secondary programs and policies is essential. Proficiency and background in the use of Banner, FAST and EPAF experience would be an asset. Proven experience in meeting management - scheduling, agenda creation, minute taking and post-meeting follow up. Experienced in planning, supporting and executing events. Advanced Microsoft Office skills including Word, Excel, Access, Outlook, and PowerPoint. Excellent organizational, analytical and time management skills. Excellent written, verbal communication skills. Ability to work independently as well as working effectively in a team.

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes at 8:00 p.m. EST on November 18, 2025. Competition number SS25-44.

Contact Us

T:905.721.3073 HumanResources@durhamcollege.ca

C Wing, Second Floor - 2000 Simcoe St. N. Oshawa, ON


Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.


We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Land Acknowledgement

Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.