Job Description

Administrative Assistant - Office Coordinator

Location:

Orillia, Ontario (In-office | 4- or 5-day work week option)

Employment Type:

Full-Time

Reports To:

General Manager

About Us

OMNI Provincial Electronics - CanCom Sales Inc. is a Canadian leader in the manufacturing and distribution of communication products, proudly serving critical industries such as public safety, manufacturing, and the military. Our business is built on reliability, fast service, and high-quality products delivered through a trusted dealer network.

As a small, collaborative team, we pride ourselves on being efficient, supportive, and solutions-focused. This is an excellent opportunity to join a stable company where your contributions will make a visible impact every day.

Position Overview

We are seeking a reliable and detail-oriented

Administrative Assistant

to support the smooth operation of our office. In this role, you'll handle a wide range of administrative, coordination, and light digital tasks that keep both our front office and leadership team organized. Your attention to detail and initiative will help ensure our customers, partners, and colleagues receive the fast, reliable service we're known for.

Office Hours:

Monday-Thursday (9:00 AM-4:00 PM), Friday (9:00 AM-2:00 PM)

Key Responsibilities

Office & Administrative Support

Answer and direct phone calls and emails in a professional, courteous manner. Maintain organized digital and physical filing systems. Assist with shipping and receiving coordination. Prepare, edit, and format reports, letters, spreadsheets, and other business documents. Schedule appointments, maintain calendars, and support internal communication. Perform accurate data entry related to orders, inventory, and customer records.

Documentation & Coordination

Track and maintain product documentation and order-related paperwork. Assist with maintaining procedural documents and internal checklists. Monitor and manage office supply inventory; assist with small purchasing tasks.

Digital & Communications Support

Make simple updates to website content with provided guidance. Support basic reporting and customer inquiry tracking. Contribute to the planning and posting of content across company social media platforms.

Qualifications

2+ years of experience in an administrative, data entry, or office support role. Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience working with accounting or bookkeeping software (e.g., QuickBooks, Sage, or similar). Strong attention to detail, accuracy, and organizational skills. Excellent written and verbal communication skills. Ability to work independently while being a dependable team player.

Bonus Skills

College diploma or coursework in business administration, accounting, or marketing. Familiarity with WordPress or basic website management tools. Experience with order entry systems, light graphic editing, or email platforms such as Mailchimp. Previous experience with

importing products, brokerage processes, and cross-border shipments

. French language skills.

Job Details

Compensation:

$20.00-$24.00 per hour. Starting rate is $20.00 during the probationary period, with adjustments based on experience and performance.

Hours:

30-35 hours per week.

Schedule:

In-office, 4- or 5-day work week.

Local Applicants:

This is an in-office position. Applicants must be located in Orillia or nearby communities with reliable transportation.

Growth Opportunities:

Additional opportunities to increase compensation and responsibility as you gain experience, develop product knowledge, and grow within the company.

Perks:

Flexible scheduling, supportive team environment, and the chance to work across multiple areas of the business.
Job Type: Full-time

Pay: $20.00-$24.00 per hour

Expected hours: 30 - 35 per week

Experience:

Sales administration: 2 years (preferred)
Language:

French (preferred)
Location:

Orillia, ON (preferred)
Work Location: In person

Expected start date: 2025-09-22