Job Description

We are looking for a motivated, detail-oriented professional to support the daily operations of a top-producing real estate team in the Bow Valley. This dual-role position combines office administration with administrative support, ideal for someone who enjoys a fast-paced environment, multitasking, and has an interest in the real estate industry. Our top priority is to exceed the expectations of discerning home buyers and sellers by delivering unmatched quality and excellence in our service. Your role here is important, as you are the central communicator in our office, focused on keeping our clients happy and our team operating at peak effectiveness.

In this position, you will manage the daily functions of the office while providing comprehensive administrative support to the team. You will be a self starter that is the first point of contact for clients, helping create a welcoming and organized environment, and ensuring smooth operations behind the scenes.

Key Responsibilities

Greet and welcome clients as they arrive at the office. Answer phones, respond to emails, and assist walk-in clients. Deposit cheques, sort and distribute mail. Maintain office supplies and ensure the workspace is organized and fully stocked. Support general office needs as they arise.

Administrative Support for Real Estate Team

Manage daily operations and provide proactive, organized support. Respond to client inquiries via phone, email, text, and social media. Coordinate showings, meetings, and open houses. Prepare and distribute client communications and updates. Manage team calendars, appointments, and deadlines. Organize and maintain client files and transaction records. Assist with drafting contracts, disclosures, and other real estate documents. Create and manage social media content and campaigns. Design marketing materials including flyers, brochures, and listing presentations. Update listings on MLS and additional platforms. Coordinate inspections, appraisals, and closing activities. Track transaction progress to ensure timely completion of tasks. Communicate with clients, agents, lenders, and lawyers. Review documentation and audit files for accuracy and completeness. Website updating and ongoing review. Maintain and update CRM records. Generate reports on listings, leads, and overall sales activity. Assist with additional duties as required to support the team.

Qualifications

Thorough attention to detail skills, and task orientation. Strong organizational and time-management abilities. Excellent written, verbal, and interpersonal communication skills, with a positive and welcoming professional demeanour. Proficiency with Microsoft Office and Google Workspace. Ability to work independently, take initiative, and manage confidential information. Excellent multi-tasking skills and the ability to perform efficiently and effectively under pressure. Previous administrative experience, an asset if within the real estate sector. Minimum High School Diploma/GED, with related education in administration being an asset. Valid driver's license and access to a vehicle (preferred).

Work Environment

Based in-office, downtown Canmore. Monday to Friday, 8:30 a.m. - 5:30 p.m. (one-hour lunch). Fast-paced, client-focused environment with opportunities for growth. Start date is early December 2025, or when a suitable candidate is found.

What we Offer

Competitive salary based on experience and qualifications. Comprehensive benefits package after 3 months. The opportunity to develop a stable and rewarding career as a key part of a top-producing real estate office. The support of working with a small team of professionals. Live an exceptional lifestyle in the Canadian Rockies while working in a well-respected and well-connected Bow Valley organization.

Application Details

If you are a qualified candidate and interested in learning more about this excellent opportunity, please apply by sending your resume and the reason you are interested in this role to:

Leigh-Anne Finch, B.A.

People & Culture Professional

leighannecf@gmail.com

The initial application deadline is November 25, 2025.

Applicants should not reach out to the employer directly no matter whether via phone or email. If selected for an interview the real estate office's name will be shared with candidates.

We are committed to transparency in our hiring process, and are an equal opportunity employer dedicated to fostering, and supporting a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process. While we appreciate all applications, only candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $25.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Paid time off Vision care
Work Location: In person