Job Description

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We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in North York, Ontario. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations across various functions. This is an excellent opportunity for someone with strong multitasking abilities and a proactive approach to problem-solving.
Responsibilities:

• Organize and maintain both physical and digital filing systems for invoices, receipts, and other financial records.
• Perform routine administrative tasks such as data entry, scanning, photocopying, and scheduling appointments.
• Prepare and update reports, including daily sales summaries, expense reports, and financial reconciliations.
• Track budgets and expenditures while ensuring accurate and timely data collection for audits and reviews.
• Coordinate with internal teams to address billing and payment-related issues, ensuring timely resolutions.
• Communicate with vendors and customers to investigate and resolve discrepancies or payment concerns.
• Support the implementation of document retention policies and assist with archiving procedures.
• Contribute to the improvement of administrative workflows and processes within the organization.
• Assist in finance-related projects and other initiatives as assigned.

Requirements:

• A minimum of 1-2 years of experience in an administrative or accounting support role is preferred.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational skills and exceptional attention to detail.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Capable of working both independently and collaboratively with diverse teams.
• Experience in customer service, including answering inbound and outbound calls and managing email correspondence.
• Familiarity with scheduling appointments and maintaining calendars.

Skills Required