Job Description

Apply By: Wednesday, July 30, 2025 11:59 pm EDT

Administrative Assistant

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Job ID:

232070

Posting status:

Open

Organization:

Ministry of Natural Resources

Division:

Regional Operations Division

City:

North Bay

Position(s) language:

English

Job term:

1 Temporary assignment/contract up to 6 months with possibility of extension

Job code:

08OAD - Office Administration 08

Salary:

$26.92 - $31.31 Per hour
*Indicates the salary listed as per the OPSEU Collective Agreement.

Craving a role that balances professional purpose with the tranquility of nature?

Join the Regional Operations Division as an Administrative Assistant and become a key contributor to vital business and client support services. With room to grow and the chance to collaborate with teams passionate about preserving Ontario's natural environment, this opportunity offers more than just a desk - it offers a career rooted in purpose.

About the location:

Based in beautiful North Bay - nestled beside Lake Nipissing and steps from endless trails and tranquil lakes - you'll work in a community that offers a ton of outdoor perks.



Learn more about The Ministry of Natural Resources.

About the job

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In this role, you will:

provide administrative support services by coordinating meetings, workshops and travel arrangements for staff. maintain calendar of appointments for the manager. prepare reports, correspondence, memoranda, graphics, charts, financial/ statistical reports and spreadsheets. provide customer service to external and internal clients. maintain the security of files, archiving files and records according to approved retention. provide financial administration support through processing financial transactions (e.g. preparing reports). provide administrative support for human resources related procedures.

What you bring to the team

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Reasoning, time management and organizational skills:

You can

determine priorities based on various dependencies, conflicting demands and timelines. handle a variety of work demands, multi-task and coordinate fluctuating workloads. maintain an organized work environment and filing systems.
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Communication and interpersonal skills:

You have:

communication skills to proofread and edit documents, explain procedures and legislation, prepare correspondence in verbal or written format. tact and diplomacy to maintain positive internal and external relations.
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Administrative and computer skills:

You have:

proficiency with computers and software programs such as word-processing, database, email, internet, presentation and spreadsheets. the ability to operate and maintain general office equipment. knowledge of office administrative procedures and purchasing.
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Analytical and problem-solving skills:

You have:

the ability to make decisions, determine appropriate action, reconcile reports, resolve discrepancies, and investigate alternatives. the ability to obtain knowledge and interpret relevant legislation, collective agreements, financial and human resource policies and procedures. math skills to review invoices and claims, and resolve discrepancies.

Don't meet every qualification?

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If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

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We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.



Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.



Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives accessibility Anti-Racism Policy

Additional information:

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Apply by:

Wednesday, July 30, 2025 11:59 pm EDT

Position details:

1 English Temporary, duration up to 6 months, 875 Gormanville Rd, North Bay, North Region

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Wednesday, July 16, 2025

Note:

E-NR-232070/25

How to apply:

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You must apply online.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matiere de langue et evaluation:

Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichees en francais et en anglais. Consultez la section Langue du ou des postes en haut de chaque offre d'emploi pour connaitre les exigences linguistiques. Pour tous les postes, les candidats sont evalues en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/francais), vous devrez egalement passer un test de competences linguistiques en francais.

Strengthening Ontario, together