Job Description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role involves providing exceptional customer service, managing administrative tasks, and ensuring the smooth functioning of daily office activities. Bilingual skills are a plus, as well as experience in medical or dental reception, bookkeeping, or personal assistance.

Duties

Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette Handle data entry, filing, and document proofreading to maintain accurate records Utilize Microsoft Office Suite and Google Workspace for correspondence, reports, and scheduling Coordinate calendar management and appointment scheduling for staff and clients Perform bookkeeping tasks using QuickBooks and assist with basic office management duties Provide customer support through effective communication and problem-solving skills Support medical or dental reception duties as needed, including patient check-in and appointment confirmations Assist with personal assistant tasks such as travel arrangements or special project coordination Maintain organized files and ensure confidentiality of sensitive information

Skills

Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications Strong organizational skills with excellent time management abilities Experience with office management, clerical work, and administrative support functions Knowledge of QuickBooks for bookkeeping purposes Effective multi-tasking skills in a fast-paced environment Exceptional customer service skills with professional phone etiquette Bilingual communication skills are preferred but not required Ability to handle data entry accurately and efficiently Experience in front desk operations or as a receptionist in medical or dental settings is advantageous Strong proofreading abilities and attention to detail Familiarity with office equipment such as multi-line phone systems and printers
This position offers an engaging work environment where organizational excellence and customer service are valued. The successful candidate will play a vital role in maintaining efficient office operations while supporting team members and clients alike.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

Life insurance On-site parking Paid time off RRSP match
Work Location: In person