Job Description

Employer: JUSTICE OFFICE
Position: ADMINISTRATIVE ASSISTANT
Deadline: September 25, 2025
Start Date: ASAP
Salary Range: NEGOTIABLE
Ref #:NCN-2025-09-11-003

SUMMARY:

Under the supervision of the Justice Office Director, Terry B. Linklater the Administrative Clerk will be responsible for all general office and data entry procedures of the Justice Office and will be the first point of contact for clients.

DUTIES AND RESONSIBILITIES:

Greet visitors, ascertain nature, direct visitors to the appropriate person. Answer all incoming calls in a professional and courteous manner and forward calls to the appropriate personnel and be able to take messages. Provide general program information to clients in person, on the phone or via e-mail, Work independently and set priorities, perform mail duties, sort, distribute faxes and photocopying. Perform file and computer duties (Word, Outlook, and Excel, PowerPoint). Maintain a record of all incoming and outgoing correspondence including faxes. Pick up Justice Office mail from the Post Office. Maintain an adequate and updated filing system for the Justice Office that ensures easy and quick access to files. Perform all data entry functions. Ensure all confidential files and equipment and storage rooms are locked at the end of each day. Maintain inventory of all Justice equipment. File all doctor slips, applications for leave, and personnel correspondence in the employee's file. Record and type minutes of staff meetings and distribute to all staff prior to the next staff meeting. Record and type minutes of all Justice Office Community Meetings Maintain and update staff's daily sign-in sheets, and request all timesheets to be submitted on time. Ensure office and coffee supplies are adequately stocked. Other duties as assigned.

SKILLS, KNOWLEDGE, AND ABILITIES:

Communicate effectively with members, staff, and other individuals. Good Verbal and Written Communication Skills. Experience working with Microsoft Office (Word, Excel, Outlook, etc.) Ability to communicate in Cree an asset. Problem Solving. Organizational Skills. Experience an asset.

EDUCATION AND/OR EXPERIENCE:

Grade 12 or equivalent

Assistant Administrative Certificate or equivalent

Previous Experience required.

Excellent people and communication skills

Proficient with Microsoft Word, Outlook, Excel, and PowerPoint

A commuter bus is available for NCN workers who travel to and from Thompson, Manitoba for work. This service helps workers commute safely and conveniently between the community and their workplace.

If interested, please forward your cover letter, resume, Vulnerable Sector Check to:

lorna.hart@ncncree.com
I/Executive Director Human Resources
Nisichawayasihk Cree Nation
Phone: (204) 484-2332
We thank all who apply, however, only those who meet the minimum requirements will be invited for an interview.

Job Type: Full-time

Pay: $17.75-$30.26 per hour

Expected hours: 40 per week

Work Location: In person