Job Description

Req ID: 150202
Company: Nova Scotia Health
Location: Eastern Zone, Buchanan Memorial Community Health Centre
Department: OPEZ Buchanan Memorial Hospital
Type of Employment: Casual Casual Relief (3% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 27-Feb-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We\xe2\x80\x99re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there\'s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you\'ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

The Administrative Assistant will report to the Facility Manager and will perform a variety of secretarial, administrative and co-ordination duties including, but not limited to:

• providing administrative and clerical support
• patient registration
• processing physician orders
• data entry on NSHiS
• maintaining workload and statistical data
• general secretarial duties (processing mail, composing routine correspondence, typing, transcribing dictation, filing, maintaining mail lists, faxing, collating, photocopying and answering the telephone)
• monitors staffing requirements on a daily basis to ensure adequacy and competence necessary for quality patient care
• contacts and arranges staff to provide relief as required by Unit Manager
• inputs schedules & rotations into time entry system, checks biweekly time entry and edits lists to confirm accuracy and makes adjustments
• incumbent utilizes HRIS
• other job related duties

About You

We would love to hear from you if you have the following:

• Grade 12
• Graduate of a Medical Secretarial program (two years)
• Minimum of three (3) years experience in a medical environment
• Typing speed of 55 w.p.m.
• Proficiency with a variety of office software including word processing, spreadsheet applications
• Excellent interpersonal and communication skills, high degree of tact, judgment and confidentially
• Excellent organization and time management skills
• Demonstrated initiative, ability to set deadlines without sacrificing work standards
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Casual Positions

Compensation and Incentives

$20.95 - $26.19 Hourly
Once You\'ve Applied Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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