Job Description

About the Role

We are seeking a detail-oriented and dependable Administrative Assistant to join our team. The ideal candidate will provide crucial administrative support to ensure smooth day-to-day operations. This role requires flexibility to work evenings and weekends.

Administrative Duties

Greet and welcome clients in a professional and compassionate manner. Answer phone calls, emails, and client inquiries promptly and accurately. Manage clinicians' calendars and scheduling. Process client payments and reconcile billing records. Maintain accurate, up-to-date client files, ensuring all forms are completed and securely stored. Monitor waiting areas and ensure the clinic environment is welcoming and organized. Provide general administrative support to clinic staff and leadership.

Marketing Support Duties

Assist with email marketing campaigns and newsletter distribution. Create simple graphics for social media, newsletters, and clinic materials. Support video editing and content formatting for digital platforms. Assist with website updates and online presence management. Contribute creative ideas to enhance the clinic's marketing and community engagement efforts.

Qualifications

Diploma or coursework in Business Administration, Marketing, Office Administration, or related field (asset, but not required). 1-2+ years of administrative, client service and/or marketing experience required. Strong organizational and multitasking skills. Strong attention to detail is a must. Excellent written and verbal communication. Comfort with technology (Google Workspace, Microsoft Office, Canva, or video editing software). A positive, client-centered attitude with professionalism and discretion. Basic graphic design and/or video editing skills are required.

Why Join Us?

Work in a collaborative and supportive environment. Gain diverse experience across administrative and financial tasks.

Additional Details:

Hours are Monday to Thursday 3pm to 7pm and Saturday 8am to 2pm. Pay starts at $20-$24 depending on education and experience. There is potential for this role to expand with the right candidate.

How to Apply:

Please submit your resume and a brief cover letter outlining your qualifications and availability by email to admin@moosejawpsychology.ca

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Application Deadline: September 29 at 12:00 noon

Job Type: Part-time

Pay: $20.00-$24.00 per hour

Expected hours: 22 per week

Work Location: In person